Looking for Tender help?
Here are some suggestions about winning more tenders and bids:
You will need a wow factor for your tender – whatever it may be. For examples, professional graphics often do the trick in providing the edge in small to medium tenders. A front page with pictures that have meaning and will resonate with the client are critical, as they are from throughout the tender. Infographics are also useful to convey solutions to complex problems in an easy to understand manner.
On the other hand, submitting documentation that is generally not required can often give your company the credibility required to win a tender. It’s important not to overdo this and there is no use in just appending marketing material to your response. However, providing quality assurance, work health and safety and other documentation even if not requested can be of benefit when under review.
Finally, quotes, testimonials and case studies are excellent especially if they are littered through your tender submission. It’s also important to show the evaluation panel that you have through the project, so any issues that you have identified to be raised can benefit with this. When we provide tender help, we make sure your tender is designed to give you a winning edge.
The tender process can get messy if not kept under control with multiple questions, moving parts, and internal stakeholders. It’s important to stay organised. It’s a good idea for larger tenders to develop a schedule to track which documents have been allocated where and to whom. This helps with ensuring all internal stakeholders are held accountable. It is critical to actively project manage the process so it doesn’t get out of hand with all the moving parts. In most organisations, internal stakeholders may bn providing input to a tender response in conjunction with completing other tasks and their daily roles. It’s important to provide reminders, explain the importance of the tender to the organisation, and provide them with a framework for what they need to complete.
For companies that tender on a weekly basis, you may have to deal with internal stakeholders that are tired or cynical about the tender process and providing the information for tenders in general. It’s important to raise any issues or possible delays early on in the process, especially if there is the potential for a bottleneck.
Where you are completing a larger tender, there may be five or six bid writers working on the same tender, as well as a range of other stakeholders. It’s best to put in place bronze, silver and gold stage reviews where peer review is conducted from high level internal stakeholders. This ensures the tender is on-track. You will also need to robustly manage your internal team as well as internal stakeholders. An excel sheet or gantt chart usually does the trick. Contact us at firstname.lastname@example.org for a free template.
Build a tender library
A tender library is a great idea and tool to drive efficiency for future tenders and bids. Wherther it is client CVs or case studies, methodologies or other responses. It’s important that you keep your tender or bid library up to date, add any additional information that arises into the library, and ensure that you store the relevant information in an accessible location.
Where we provide Tender Help
The Tender Team helps businesses and organisations large and small write winning tender. Our services extend across Australia and New Zealand including in Sydney, Melbourne, Canberra, Hobart, Brisbane, the Gold Coast, Perth, Cairns and Darwin. Call The Tender Team now on 0410 448 770 to discuss your next tender and ideas and strategies for marking it a win!