Writing winning tenders in the mining and resources industry
Our team of bid and tender writers specialising in bids and tenders for the mining and resources industry. We assist all industry stakeholders such as miners themselves, equipment maintenance businesses, blue and white collar requirement firms, caterers and cleaning businesses to secure resources industry contracts.
Our team of writers:
- Write and bid manage mining sector bids and tenders
- Work on bids to the mining and resources sector on a weekly basis.
- Have helped resource industry businesses write winning tenders to the public and private sector.
- Understand how to write tender methodologies that win contracts for work in regional and remote areas.
- Understand the terminology used in the mining and resources sector.
- Have helped businesses across Australia from the Pilbara to North Queensland write winning mining proposals.
- Have international experience helping clients secure contracts internationally in both mining and mining services.
Our expertise and experience
Our bid and tender writing consultants are experienced in all aspects of tender writing and bid management. We service companies and business across Australia, large and small, with their requirements for tenders in the mining and resource industry.
Our expertise extends across the mining industry to include drafting tenders for equipment supply to major tier-1 miners, as well as applications for tenements in Australia and New Zealand including in Western Australia, Perth, the Pilbara, NSW, Sydney and Queensland. We understand the importance of occupational health and safety and quality assurance in the mining industry. We’ve helped write bids and submission to resources companies including:
- Glencore.
- BHP
- Rio Tinto
- Fortescue Metals Group
- South 32
- Northern Star Resources
- Mineral Resources
- Newcrest
Our experience in drafting mining tenders extends to include drafting tenders and bids for associated service companies. We understand the processes miners undertake to procure equipment and services, and draft content with the correct tone, language and information.
The nature of resources and mining tenders
Mining tenders can often be increasingly complex, particularly when you are submitting to government for mining sites and tenements. Graphics are often necessary at this level in order to summarise complex solutions in a simple and effective manner. It’s also critical that you allocate the appropriate resources for drafting the relevant documentation and editing the document. Internal stakeholders need to be actively project managed to ensure you submit a quality tender response.
Our team has the capability and expertise to assists with your mining tenders and meet your deadlines. We work around the clock to deliver and can assemble a team for your next opportunity. We help you win more mining tenders and expand your business by securing contracts. Our experience includes writing tenders to local, state and federal government, as well as private industry.
Our team has the capability and expertise to assist with your mining tenders, anytime, anywhere and to your deadline. We work around the clock to deliver and can assemble a team for your next opportunity. We help you win more mining tenders and expand your business by securing contracts. Our experience includes writing tenders to local, state and federal government, as well as private industry.
Examples of mining specific tenders we have worked on include:
- Exploration tenders.
- Mining Lease Tenders.
- Mining Services Tenders including contract mining, processing plant operations, logistics and transportation, and maintenance and repair.
- Mining and resources operations tenders such as labour hire, recruitment accommodation services and catering.
Client testimonials
Jason and the team assisted us withe a mining services tender for a major mine sit in Western Australia. They were great because they understand the sector and quickly understood our business and what we needed to do to win. They know all the terminology and safety requirements, and are on top of it in terms of project managing the bid process. They other really good thing about the tender team is that they are always writing to win – and refining your response to help you win throughout the process. Our tender evolved into a quality submission. They respond to emails, are quick and efficient and easy to work with. I would recommend them to any mining or mining services company looking for a reliable bid writing team or resource.
John P | Mining Services | Western Australia
We are a professional services firm servicing the mining sector. We were asked to respond to an RFP in 10 days. This was a demanding deadline and we needed help. We googled mining sector bid writers and The Tender Team came up. I spoke with Jason and decided to engage their services. Jason and The Team were great. It was a tender to RIO and so it was relatively complex. I quickly realised that Jason and The Tender Team are vey capable. They get on top of the bid in the first day, and by the fourth day we were in a good position. They are well organised and they have written lots of mining and resources industry bids in the past. They created a compelling bid for us that was ultimately successful.
Paul S | Professional Services (law) | Western Australia
We were bidding for a logistics and transport contract on a mine site. We have a number of contracts on the same site and this was a larger one. We had a good relationship with the client but were concerned about competition and the fact that the other contracts we won directly. This was our first time tendering. We heard from another company that The Tender Team and Jason Cooney were the leaders and one of the best at writing bids and tenders in the mining industry. I called them and sent the documents through. The Tender Team were very good at identifying out strengths and making sure they were included in the bid. They quickly understood my business and took control of the process. I had input and the whole process was transparent. I was successful and it was a vey positive experience. I would recommend them to anybody bidding for contracts in the mining sector.
Trevor C | Mining Services and Logistics | Queensland
We are a mining company based in Western Australia. We had to bid for a mining contract in Africa and needed to comply with the relevant requirements. We contacted The Tender Team. They had a working relationship with another bid writing company in Africa which they had worked with in the past. We worked with both of them to coordinate the submission. Given it was cross-border and international, there were some complexities however these were easily overcome. The Tender Team worked around the clock to get the job done and the bid submitted. Jason was available 18 hours a day – every day. It was a very positive experience and we would recommend The Tender Team and Jason Cooney to any Australian or international mining or resources company (or even mining services company) looking to bid for contracts globally. They have a very good network of bid writers in addition to their own team who are able to assist.
Robert F | Mining Executive and Africa Region Manager | Western Australia
We used Jason and The Tender Team for a blue collar recruitment tender for a resources industry client. It was an existing client although we had not formally tendered for the work in the past and we were told by the client that we needed to put forward a competitive tender to keep the contract. Jason and the team helped us with writing the CVs, project managing the entire tender response and ensuring the bid was compliant. We were successful and the feedback from our client was excellent. We also grew the client as we were appointed to recruit for a number of additional types of roles. They said this was due to our understanding of the resources industry and the company itself – something that Jason recommended we incorporate as a win theme in our response. Jason and The Tender Team know the resources and mining industry and provided us with an outstanding service to help us win.
Tim B | Blue Collar Labour Hire | Western Australia
Six strategies to win mining and resources contracts
Our consultants understand the nuts and bolts of mining tenders and have helped hundreds of businesses draft tenders to and associated with the mining industry. Strategies and tips for winning tenders in the mining and resources industry you can adopt include
Strategy 1: Focusing on the long term
Throughout your bid, it is important to focus on the entirety of the contract. For example, if you are proposing to deliver maintenance services to the mining industry, you need to discuss your continuous improvement processes, and the ability to consistently deliver a quality service.
In addition to a transition in and mobilisation plan, a comprehensive transition out plan is generally required. Remember with both plans, to go into detail and explain each and every line item.
Another way to demonstrate a long term approach is to foresee potential issues in the future and talk about how you will deal with them. Discussing how you will address and overcome potential challenges a year or two into a three-year contract will demonstrate your commitment to delivering and meeting KPIs and SLAs over the length of the contract.
Finally, focus on quality. This is particularly relevant for the provision of products to the resources and mining industry.
Strategy 2: Detail your experience
It is easy to detail your previous experience in a tender response. Most tenders will ask you to provide examples of previous clients and a description of the goods or services you delivered. This is an opening to illustrate a lot more than simply your general experience and the services you provided.
Create detailed case studies of projects with similar requirements. Openly discuss the challenges you encountered and how they were overcome. Talk about the similarities between the proposed contract as well as the previous project or contract you provided.
Finally, outline the name and role of each team member involved in the project, and talk about if they will also be involved in the proposed project.
Taking a broad view of a case study and your previous experience will benefit your tender response and show the reader that you have a grasp of the requirements of the tender. For example, although it is not always requested, when detailing a previous case study or experience, you should cover areas such as safety, quality assurance, successful transition in / mobilisation and continuous improvement initiatives.
Strategy 3: Ensure your supporting documentation correct
In some industries, you can get away with it, but in the mining and resources industry when you are putting forward supporting documentation together with your bid it’s important to get it right. For example, if you do not have an ISO certified WHS management system, you may need to include your entire WHS management system in as part of your tender response. If the project or service you are tendering for requires specific, high-risk safe work method statements, these need to be included. This demonstrates that you have an appreciation of the safety demands of the project. Simply attaching your general WHS system will not suffice.
Strategy 4: Convey a safety and environmental focused culture
To increase your chances of success in a mining, gas or resources tender, you need to convey key win themes that appeal to the client. One of those is often related to the environment or safety. Large and medium sized mining, oil and resources companies generally work within strict environmental and safety regulations. As a potential supplier or contractor you need to ensure that you will comply with their requirements and that your processes and procedures mirror theirs.
That’s step 1. Step 2 is that when you write your bid or tender, you also need to show that you are ‘passionate’ and ‘careful’ when it comes to any environmental and safety obligations and that the culture within your business is one that takes this seriously. This will give the procurement team and the businesses confidence that if they engage you, you are not going to give them any hassles when it comes to safety and the environment and you will be a reliable and easy supplier to engage.
Strategy 5: Show that you value time and money
When writing a bid or responding to a resources industry RFP or RFT, you need to demonstrate that you value both time and money. Money is generally quite simple. In your bid, whether you be looking to provide consultancy services, asset maintenance services or any other services to a mine site or company, you should explain how your pricing delivers value and talk about what makes your business efficient and enables you to deliver that value. The key is to communicate and explain the benefits of your pricing model. The second key point is time.
You need to demonstrate that you appreciate time and understand the cost implications of not providing a reliable service to a client. Think of a courier for spare parts for mining vehicles. A spare part may only be worth $2000 however the mine may lose say $100,000 per hour in potential costs whilst waiting for the spare part. Therefore, quality and speed is more important than price to the mining company and you need to demonstrate your understanding of the opportunity cost of time.
Strategy 6: Quantify as much as possible
Facts and figures are critical in any tender or bid. They give your proposal more credibility and put a structure around what you are putting forward. When supported by evidence and testimonials, they give your RFT response credibility. Which is why you need to incorporate them throughout your bid. Whether you are writing CVs, putting forward your methodology or talking about your value proposition, you should quantify as much as possible – this increasing the reader’s confidence in your business and increasing your success rate!
Type of clients we help with resources bids
Over the years, we have helped a range of industry stakeholders secure mining and resources contracts including:
- Mining companies to secure contract and licenses in NSW, QLD and WA. This includes providing writing support to adhere to government regulation and make applications to undertake mining operations. We have also written bids internationally for clients, particularly in Africa where we have strong experience and capabilities, including relationships with local writing firms.
- Construction companies to secure mining and maintenance contracts on large mining sites. We have helped construction and maintenance businesses of all shapes and sizes including businesses that provide and install temporary accommodation, conduct maintenance on mine sites and construct mines. We have also worked with maintenance companies that service mining equipment such as diesel mechanic, air filter cleaners and labour hire companies providing skilled maintenance personnel.
- Assisting Fire and Rescue, and other industry stakeholders to secure contracts with oil and gas, mining and resources companies. These are generally highly specialised contracts. We work closely with SMEs to summarise key technical information and write a concise proposal.
- We have assisted a range of other industry stakeholders to secure contracts from lawyers and accountants through to security service providers.
How we can help you win more mining tenders
Our team of tender writers can help you with all aspects of the tender response including:
- Capture planning
- Developing win themes and storyboarding
- Writing your bid or tender
- Developing graphics and infographics
- Writing and developing supporting documentation
- Reviewing your tender response and providing strategic advice on improvement.
Where we are helping mining and mining services companies secure bids and tenders internationally, we provide the following services (dependent on the country):
Comprehensive Market Research – We generally begin by conducting thorough market research to understand the unique opportunities and challenges in the mining sector. Where we already have knowledge of a market (such as Ghana) we leverage on the knowledge to provide you a thorough tender opportunity analysis. We then analyse market trends, identify potential clients, and assess the competitive landscape to tailor our approach to your specific needs.
Customized Tender and Bid Preparation – Our team of experienced professionals excels in preparing custom-tailored tenders and bids that effectively highlight your strengths, capabilities, and value proposition. We craft compelling narratives that resonate with potential clients, showcasing your company as the ideal partner for mining projects or mining services projects in in the respective country. Generally speaking, our focus is on Africa and some parts of Central Asia as this is where we have established contacts and experience.
Regulatory and Compliance Expertise – Navigating the complex regulatory environment in African countries can be a daunting task. Our possesses a deep understanding of local regulations, permitting processes, and compliance requirements, ensuring that your bids and tenders meet all necessary legal standards. We work closely with legal and finance advisors where required as well as local regulatory advisors.
Local Partnerships and Networking – Establishing strong relationships with local stakeholders and decision-makers is critical in mining sectors in Australia as well as in other continents such as Africa. We leverage its extensive network to connect you with key industry players, opening doors to new opportunities and collaborations.
Risk Assessment and Mitigation – Mining projects in Africa often involve unique risks, including political instability, environmental concerns, and logistical challenges. Our team conducts thorough risk assessments and develops mitigation strategies to protect your interests and ensure project success.
Mining bids and tenders in Africa
In the highly competitive mining industry in Africa, securing lucrative contracts is essential for the growth and success of mining companies and mining services providers. Tsaks Consulting is your trusted partner, specializing in helping companies write winning tenders and bids to secure mining contracts across the African continent. With our extensive expertise and in-depth knowledge of the African mining sector, we are committed to empowering your organization to succeed in this dynamic market.
Over the years, we have developed a strong capability in helping mining clients bid for sites, projects and other work in East Africa, Central Africa and North Africa. We have assisted Australian and New Zealand companies, as well as global organisations, to secure opportunities in Africa. This includes writing bids and tenders to the government and private sector companies in:
South Africa – A mining powerhouse with substantial opportunities in gold, platinum, diamonds, and coal. The government’s efforts to streamline regulations and encourage investment make it an attractive destination for mining companies to operate in. A highly active market there are opportunities for both mining companies and mining services companies.
Ghana – We have assisted clients on a range of tenders usually associated with gold exploration and extraction in Ghana. Australian and other global companies operate in Ghana to capitalise on their political stability and the government’s favourable mining policies for foreign investors. We have experience navigating the complex Ghana government procurement processes and know how to liaise with stakeholders locally to develop and submit a compelling bid.
Zambia – Our understanding of the tender and bid requirements in Zambia was developed over eight years ago when we assisted an international company with a tender for mining services in Zambia for a copper mine. A safe and stable country, our Directors have visited Zambia on multiple occasions and met with key stakeholders in the mining industry on behalf of our clients.
We have a track record of working closely with local consultants in Africa, international mining and mining services companies operating in Africa, and local organisations to secure contracts for mining rights with the government as well as with miners directly.
FAQ
I need help writing a tender to BHP for valuation services. Can you help?
Of course. We have written many tenders to BHP and other Tier-1 miners over the years for accountants, auditors and valuation businesses. We understand professional services bids and how they apply to the mining and resources sector specifically. We would be happy to help.
Do you have experience writing mining and resources tenders to coal companies in NSW?
Yes – certainly. Our team has helped businesses across NSW and Queensland write and win contracts with mining businesses including coal miners in NSW. We know the industry and most importantly, have an understanding of the sector specific issues facing coal and mining companies in NSW.
Is there a bid or tender writer that specialises in the mining and resources sector?
Yes. Here at The Tender Team, we specialise in writing bids and tenders to the mining and resources sector, among other sectors. We have a dedicated practice group, headed by our founder, Jason Cooney, focused on helping mining industry and sector clients win government and private sector contracts. From catering companies to equipment suppliers, we know the inns and outs of writing wining proposals and are proud of our track record of success. So far in 2025 we have an 82% win rate for mining, oil and gas and resources bids we have worked on.
How much does it cost for a consultant to write my mining tender?
It depends on the size and scope of the bid. Some small and quick proposal only take us a day or two and cost from as little as $800 + GST to complete. On the other hand, other resources bids we have worked on take up to three months and the fee is in the tens of thousands.
If you send through a copy of the RFP documents we will review and come back to you with a fee proposal. We also provide bid and tender review service. If you are writing the bid yourself we can review the bid at first draft and provide you advice on how to improve to improve it.
We need a writing consultant to help us write a mining industry tender. Can you help?
Certainly. Jason and our team help businesses write mining and resources industry bids. It’s what we do. Feel free to send us through a copy of the RFP and we will review and contact you. Alternatively, give us a call anytime that suits you.
How can I or can you help me improve my mining and resources tender success rate?
There are several strategies we employ to help you win. It’s important to align your previous experience with the services they require in the tender. Don’t insert irrelevant experience at the expense of relevant experience.
Also, demonstrate that you have through through the contract and tender. If it’s in a regional or remote location, put forward a pragmatic and feasible plan to service the client.
Also – put forward your A-Team and talk about their capabilities and experience. Finally, ensure your integrate your win themes throughout the response.
How can I ensure compliance with environmental and social regulations in mining and resources industry bids and tenders?
Generally speaking, we will work with your and your environmental consultants to ensure you comply on larger mining and resources bids. On smaller bids that are resources related, we can create supporting documentation for your bid as required.
Either way, as part of the proposal writing process, our writers will create a checklist to ensure all the appropriate documentation is provided.
What are the best mining and resources industry tender consulting services or bid writers in Australia?
The Tender Team based in Sydney, with a presence across Australia, provide exceptional mining and resources industry tender writing services. There are also other experienced mining industry bid writing consultants in Australia – some of whom we have worked collaboratively on large bids.
If you contact our team, and we are at capacity, we will generally point you in the right direction in terms of what other bid writers in our network may be able to assist.
I am searching for a business the helps businesses write tenders to miners and resources companies. Can you help?
Yes certainly. That is the exact service we provide – we can help your business write and submit your tender.
How do I find mining tenders or resources industry tenders so I can secure a contract in Australia?
Good question. If it is a government tender (or private) you can look on AusTender which is the Government website. In addition, you can subscribe to tender notification services such as Tender Link. Our team here at The Tender Team are also able to identify tender and contract opportunities for you.
We also recommend undertaking businesses development activities directly to potential clients. Most of the time, once you develop a relationship with them, they may invite you to closed tenders that are not publicly advertised.
Our team has had an excellent start to 2025 with a number of successful tenders in the resources sector. We’re excited to continue to help clients in the resource sector secure contracts for the remainder of the year and into 2026, as we have been for the last ten years. For assistance with your next bid, RFP, RFI, RFQ, or other tender response call our Director, Jason Cooney, today on 0410 448 770 or Talk to us today
