Businesses across Australia often require immediate and urgent bid and tender writing support. Our bid writing consultants have helped many businesses write and submit urgent tenders and bids in a broad range of industries such as construction and medical.
We help you:
- Write urgent bids and tenders.
- Submit a bid quickly with a tight turnaround time or deadline.
- Review a bid to ensure it complies with the requirements and responds directly to the question.
- Plug urgent gaps in internal bid writing capacity.
Some of the reasons clients are looking for urgent tender writing support include:
- Not knowing the tender was in fact released and finding out about the bid less than a week before it is due.
- Having key personnel take leave or be unable to work on the bid due to other issues or commitments. This generally means that you have an urgent need for bid writing support and no in-house capability to complete it.
- Sitting on it or being distracted by day-to-day business and then not realising the size of the RFT or RFP and how much work is involved.
- Delaying the bid / no bid process due to a change in position internally or from a joint venture partner.
There are many other reasons why businesses need immediate and urgent tender writing assistance and our team of bid writers is always ready to assist. We’re privileged to have helped over fourteen businesses write urgent bids and tenders in 2025 with less than five days notice or less.
So far, in 2026, we have helped three businesses respond to urgent contract opportunities and look forward to helping more businesses across Australia put together quality tenders and proposals quickly, that win!
Strategies we use to help write urgent tenders quickly and effectively in 2026 and 2027
Some of the strategies we use to meet street deadlines and help our clients submit urgent quality tenders and bids include:
- Always maintaining buffer capacity in our team to help clients with any urgent needs. We keep a 20% buffer capacity in terms of resources and our Director, Jason Cooney, works around the clock and on weekends in order to meet any urgent bid and tender writing needs of our clients.
- We use AI where appropriate and have a comprehensive set of templates and existing content which we can tailor and work within. Whether it be a modern slavery policy or some other question, we work efficiently and effectively by tailoring existing content and putting together an effective and compliant proposal quickly.
- We actively project manage the bid writing process to ensure everything progresses. If you engage our team of bid writers to assist with a tender or bid with a quick turnaround, we won’t simply send some questions to you for content and then wait for you to respond. We work on generic questions and responses to ensure the tender progresses and we actively project manage the process to ensure we are highly productive in writing the response and getting it approved and finalised.
- Round the clock work. Sometimes the reality is that there is nothing that can replace hard work for long hours. That’s the nature of tender writing and that is what we do. For urgent tenders, it’s not unusual for us to work on a Friday night until the early hours of Saturday morning so that you have an initial draft to review on Saturday morning and then we can work on it on Sunday.
- We have a network of writers in England and a partnership with Tsaks Consulting UK. This gives us access to experienced and trusted writers
Our tender and bid writing service for urgent tenders and tenders with a quick turnaround time
Our urgent tender and bid writing service here at The Tender Team is designed to help businesses across Australia get help quickly for tenders and bids and meet strict deadlines. We are as responsive as a freelancer and have a large enough team to assist. We work around the clock and provide clients:
- A 24/7 tender writing service for urgent bids and tenders.
- A round the clock bid review service to help review your tender or bid and provide feedback.
- A question by question assistance service where if you are working on a bid or tender and need quick help with specific questions, you can send them through to us and we can develop a draft response for you.
- An editing service for clients who are working on an urgent tender or bid and need immediate editing assistance. As you are writing your bid, we will be right behind you editing and finalising it.
Case study – how we helped a Melbourne-based builder complete an urgent tender response
Description: We had a new client enquiry on Thursday afternoon for a builder based in Melbourne. Their secretary who use to coordinate the tenders was ill, and they had limited experience or capability completing them without her. The tender was due on Monday evening and due to a number of delays, there was a substantial amount of work to complete and questions to answer in the RFP. The client was looking for assistance to complete it urgently and meet the deadline.
Challenge: The challenge here was firstly the timing and secondly finding the information they had and understanding what additional information was required. We immediately allocated our team to work over the weekend (Jason Cooney, our Director, regularly works over the weekend to complete urgent bids). Once we had organised the team, we quickly reviewed the tender and identified what was missing. Communication with their secretary was difficult to organise as she was ill.
Solution and outcome: Instead of calling their secretary straight away to get a run down of everything, we waited and organised the bid and the response. This helped us limit our communication with the secretary to one detailed phone call where we got across everything they had in place and everything that was required. We then booked meetings with their key contacts for the Friday and worked through Thursday night to prepare with a good solid second draft. We gathered the required information and documentation and prepared the response over the weekend. We had three team members working on the bid over the weekend to complete it. We also had a direct line to the owner so we could firstly ask any questions, and secondly, get sign-off and approval for responses as we were working through them.
By Monday morning we had a near final draft and spent Monday refining the proposal, coordinating the attachment of key documents and uploading and submitting. We managed to complete the urgent tender within four days, and complete it to a high standard as the bid was successful.
Case study – conducting an urgent tender review
Description: Our client, from the facilities maintenance sector, had developed a draft tender response which was due in five days. They were unsure about their response to a number of key questions and were not sure if the policies they had created were compliant. They asked us to review their tender within eight hours so there would be no delay in them working on it and so they could have time to act on our feedback.
Solution and outcome: Our Director, Jason Cooney, was available to conduct the review. He conducted the review overnight so that there was no impact on the tender preparation time. Although most of the response was great, two questions on whole of life cost and also the case studies were very poor.
Need an expert team to urgently review or write your tender?
Call our Director, Jason Cooney, on 0410 448 770 or email info@thetenderteam.com.au to discuss how we can help with your next urgent tender or bid. We help businesses all across Australia and have experience providing tender consulting services to businesses looking for urgent tender writing help in Sydney, Melbourne, Brisbane, Cairns, Canberra, Perth, Tasmania and South Australia.
