What is a tender content library?
A tender content library is a central depository of information that you have used in previous tenders. Creating a tender content library enables you to centrally store all the content from previous bids and organise it to ensure you have quick and easy access to it.
It is generally hosted in Office, Gmail or another program depending on what software package you use. Having a tender content library in place provides you with a number of benefits including:
- Driving efficiencies in the tender preparation process so that you can focus more on tailoring content for the specific opportunity.
- Providing boilerplate content for use to generic tender questions that come up often.
- Helping you save ‘best practice’ responses for future use.
- Limiting any key person risk.
What is a capability statement?
A capability statement is like a mini tender document. It is a well designed, professional document that showcases your experience, personnel, capabilities and other company information. It is often used as an introductory document to send to the client once you have met them.
Capability Statements are used by all industries. From lawyers and accountants to showcase their capabilities in specific practice areas, to builders and construction companies and subcontractors showcasing their case studies and experience, capability statements are a great way to present a professional document to potential clients when they haven’t adopted a formal procurement process and have instead asked you to ‘send something through’.
How much does it cost to write a tender?
You can refer to our fees page for more detail on how much it costs to write a tender. However, to give you an idea or description, the least we have ever charged to complete a tender is $700 and for some large infrastructure bids the cost has been over $40,000. It depends on how much work is involved. Generally speaking, if you are a medium sized business looking to complete a standard tender to a local council our average costs is around $3,000.
Some of the factors that influence our fees for tender writing include:
- Any existing content you have.
- The state of the supporting documentation you have (modern slavery policies, WHS documentation etc).
Will using a tender writer increase my chances of wining?
More often than not yes. Unless you have a highly experienced, and expert team of tender writers in your organistion, in which case, it’s possibly that we would not increase your chances of winning. However, the vast majority of the time we will increase your chances of winning by producing a compelling bid.
Why is tendering to government so hard?
Tendering to government is challenging and hard. This is mainly due to the high level of competition for government contracts as well as all the compliance requirements and supporting documentation required.
What is the difference between a request for tender and a request for proposal?
They are similar. A request for proposal often does not include a pricing requirement.
What is a tender or a proposal writer?
A tender or proposal writer, like our team members here at The Tender Team, are professional writers that specialise in writing tender responses.
What does a tender writing consultant do?
A tender writing consultant will work with you to develop your bid or tender response.
How does the tender writing process work?
The bid writing process changes on a bid by bid basis. There are some basic steps in the process that generally stay the same. They key components of the tender writing process are:
- Reviewing the RFP to make sure you have the experience, expertise and qualifications to respond.
- Gather the necessary information form internal stakeholders.
- Storyboard and write an initial draft of your response.
- Gather and where necessary develop supporting documentation.
- Write your second draft and finalise it, including internal review and consultation and the development of graphics.
- Submit the bid.
How do I find the right tender writer?
We would like to say that we are the right tender and bid writer for everything. On some occasions, we don’t have experience or knowledge in your particularly industry. Having a bid or tender writer that knows your industry can be handy – and we will certainly point you in the right direction if we don’t know enough about your industry to really add value.
The right tender writer needs the experience, energy and interpersonal skills to write a quality bid and also manage the bid writing process.
How do I find out about new tender opportunities?
There are several tender, bid and contract notification services in Australia and globally that are able to advise you of new tender opportunities. Get in touch with us so we can let you know the service that best suits you. In addition, in the private sector, some companies do not publicly release their bids. The business development functionality of your business will help you keep your finger on the pulse of new opportunities as they arise.
What is procurement?
Procurement is the formal process of purchasing goods or services adopted by an organisation.
What is the difference between a tender and a quote?
A tender is similar to a proposal that responds to a broad range of questions as part of a formal procurement process. It often covers methodology, quality assurance, fees, experience and a range of other factors. A quote is generally a simpler, shortened version of a tender which has a focus on price.
How much do tender writers charge in Australia?
We don’t have detailed knowledge of what our competitors charge, however, we do have some basic idea. We generally work off a rate of $140 + GST per hour for our tender writing services and $100 + GST per hour for graphic design services. We can also provide you a fixed rate. Our pricing is in the mid-range. Other bid writing services charge from $100 + GST per hour to up to $240 + GST per hour to the best of our knowledge.
A critical point is that you need a bid writer who is experienced and who has the capacity and energy to assist.
How do you successfully win a tender?
To win a tender you need to:
- Submit a complying response.
- Provide the necessary supporting documentation.
- Detail and showcase your experience and expertise.
- Put forward a compelling value proposition.
What is the difference between an EOI and a tender?
An expression of interest is the first step in the tendering process. It is a lot less onerous than a tender and is generally used as a screening tool to filter through potentially qualified companies to invite to a more thorough tender process.