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A tender content library is a central depository of information that you have used in previous tenders. Creating a tender content library enables you to centrally store all the content from previous bids and organise it to ensure you have quick and easy access to it. 
It is generally hosted in Office, Gmail or another program depending on what software package you use. Having a tender content library in place provides you with a number of benefits including:
– Driving efficiencies in the tender preparation process so that you can focus more on tailoring content for the specific opportunity.
– Providing boilerplate content for use to generic tender questions that come up often.
– Helping you save ‘best practice’ responses for future use. 
– Limiting any key person risk.

A capability statement is like a mini tender document. It is a well designed, professional document that showcases your experience, personnel, capabilities and other company information. It is often used as an introductory document to send to the client once you have met them. 
Capability Statements are used by all industries. From lawyers and accountants to showcase their capabilities in specific practice areas, to builders and construction companies and subcontractors showcasing their case studies and experience, capability statements are a great way to present a professional document to potential clients when they haven’t adopted a formal procurement process and have instead asked you to ‘send something through’.

You can refer to our fees page for more detail on how much it costs to write a tender. However, to give you an idea or description, the least we have ever charged to complete a tender is $700 and for some large infrastructure bids the cost has been over $40,000. It depends on how much work is involved. Generally speaking, if you are a medium sized business looking to complete a standard tender to a local council our average costs is around $3,000. 
Some of the factors that influence our fees for tender writing include:
 – Any existing content you have.
– The state of the supporting documentation you have (modern slavery policies, WHS documentation etc).

More often than not yes. Unless you have a highly experienced, and expert team of tender writers in your organistion, in which case, it’s possibly that we would not increase your chances of winning. However, the vast majority of the time we will increase your chances of winning by producing a compelling bid. 

Tendering to government is challenging and hard. This is mainly due to the high level of competition for government contracts as well as all the compliance requirements and supporting documentation required. 

They are similar. A request for proposal often does not include a pricing requirement. 

A tender or proposal writer, like our team members here at The Tender Team, are professional writers that specialise in writing tender responses. 

A tender writing consultant will work with you to develop your bid or tender response. 

The bid writing process changes on a bid by bid basis. There are some basic steps in the process that generally stay the same.  They key components of the tender writing process are:
– Reviewing the RFP to make sure you have the experience, expertise and qualifications to respond.
– Gather the necessary information form internal stakeholders.
– Storyboard and write an initial draft of your response.
– Gather and where necessary develop supporting documentation.
– Write your second draft and finalise it, including internal review and consultation and the development of graphics.
– Submit the bid.

We would like to say that we are the right tender and bid writer for everything. On some occasions, we don’t have experience or knowledge in your particularly industry. Having a bid or tender writer that knows your industry can be handy – and we will certainly point you in the right direction if we don’t know enough about your industry to really add value.
The right tender writer needs the experience, energy and interpersonal skills to write a quality bid and also manage the bid writing process. 

There are several tender, bid and contract notification services in Australia and globally that are able to advise you of new tender opportunities. Get in touch with us so we can let you know the service that best suits you. In addition, in the private sector, some companies do not publicly release their bids. The business development functionality of your business will help you keep your finger on the pulse of new opportunities as they arise. 

Procurement is the formal process of purchasing goods or services adopted by an organisation. 

A tender is similar to a proposal that responds to a broad range of questions as part of a formal procurement process. It often covers methodology, quality assurance, fees, experience and a range of other factors. A quote is generally a simpler, shortened version of a tender which has a focus on price. 

We don’t have detailed knowledge of what our competitors charge, however, we do have some basic idea. We generally work off a rate of $140 + GST per hour for our tender writing services and $100 + GST per hour for graphic design services. We can also provide you a fixed rate. Our pricing is in the mid-range. Other bid writing services charge from $100 + GST per hour to up to $240 + GST per hour to the best of our knowledge. 
A critical point is that you need a bid writer who is experienced and who has the capacity and energy to assist. 

To win a tender you need to:
– Submit a complying response.
– Provide the necessary supporting documentation.
– Detail and showcase your experience and expertise. 
– Put forward a compelling value proposition. 

An expression of interest is the first step in the tendering process. It is a lot less onerous than a tender and is generally used as a screening tool to filter through potentially qualified companies to invite to a more thorough tender process. 

Our writers are marketing and communications professionals that specialise in writing tenders and bids. 

Yes – certainly.  We can take care of the entire tender writing process from start to finish. We do this for many clients who may be too busy, or like to be hands-on in their business. Generally speaking, the only part of the process you will need to complete yourself is the pricing and some specialist technical parts. Although the specialist technical components we will work with you on.

An open tender is a tender that is open to the public. These are usually more competitive, since the tender is publicly notified and any company that meets the minimum requirements can bid for it. A selective tender is a tender where companies are pre-selected to bid are invited. This is usually less than ten companies and is often three or four. Our team of consultants can help with both open and selective tenders. 

To prepare a compliant response, you need to tick all the boxes – so to speak. Therefore, work within the requirements of the tender and ensure you comply with all the mandatory selection criteria. This includes attaching proof of insurances and other documentation (such as safety). When we assist you with a bid, we generally create a compliance checklist at the start of the process to ensure your bid is compliant. 

There aren’t any specific requirements for tenders in the Australian Healthcare Industry. It varies from tender to tender. Usually when the tender is released, it will list the requirements (such as FDA approvals) and you will need to ensure you comply with these requirements.

Yes –  we have a tender notification service to help you find suitable tender opportunities. We make sure that we understand your businesses so that you can assess opportunities that you actually have a chance of winning. That way you don’t waste your time and resources bidding for opportunities that aren’t real opportunities. Talk to our team about the type, and location of opportunities you are interested in bidding for. 

Of course. When we work on a tender with you one of the first things we do is create a checklist. We do this by reviewing the requirements and the evaluation criteria. We then ensure you have an understanding of what they are looking for and that your business has the right experience and skillset to assist. When writing your proposal or bid, we ensure what you are writing reflects the evaluation criteria and what they are looking for. This increases your prospects of success. 

Yes. This is one of the first things we do with any bid. We will work with you to understand how your business fits in with the market. Your winning tender strategy is not always exactly the same as your normal business sales strategy. We will look at what the tender is asking for, what the requirements are, and who the competition are, and then we will formulate a strategy for that is tailored to the opportunity. 

Certainly. We will write your response for you and ensure it is all correctly formatted. Alternatively, if you have already written the tender or bid, our consultants can help format it and edit and review the content to ensure it is professional and polished. 

Yes. This is normally the case on tenders and bids that we work on. CVs of your key personnel and references are generally straight forward. It gets a bit more complex when there are requirements for modern slavery policies and WHS management plans. Either way – we can assist and will help you create the supporting documentation you require for your bid to ensure it is compliant. 

Yes and no. We do not know enough about your industry or business to price your tender for you. Even if we have some idea of industry rates for specific industries, every business and tender is different. What we will certainly do is assist you with interpreting pricing questions so that you know what to do and how to answer them. This is often the case with product supply questions where our clients find completing pricing questionnaires that ask you to account for exchange rate risk challenging. 

Yes. Our team will be with you every step of the way to contract success. Most of the time, prior to contract negotiation, you will need to deliver a presentation. We can help you prepare the presentation and will also help you by conducting practice sessions to ensure you are well prepped. In addition, when the procurement teams asks for more information, supplementary questions and a best and final offer, we will assist. Finally, when you are negotiating the contract, we are also able to assist to ensure you achieve a successful and also profitable, outcome. 

We are generalists and our skillset is transferable. Therefore, we work in all industries and sectors from defence to cleaning. 

Yes. Information is provided here on our government tender writing experience and capability. 

Our success rate is 66% – a figure we are proud of given our clients aren’t always in the optimal position to win. We are currently at 95% when helping clients who are the incumbent provider. 

Yes. We will keep all your documentation confidential. We don’t believe in Chinese walls. We only work on a tender at a time for each industry. All of your content will be stored on our servers which are located here in Australia and hosted by AWS. We have never had a confidential data / content incident and are proud of how seriously we take the security of our client’s data.

We have been through it all before and are an agile organisation. Once you engage us to work on a bid or tender with you – we are all in. That means – we encounter any unexpected changes or challenges, such as last minute JV partners or extensions to the tender period and substantial changes. We always take a solutions focus to any issues and work constructively to help you win. 

We can provide a fixed fee or an hourly rate. Whatever you prefer. If you have previous content, and it’s good quality – we will use it and tailor it to the opportunity. When we are providing you a fixed fee, if you have previous content, then we will use it and apply a decrease in price on our proposed fee.
We’re happy to work off hourly rates as well with reporting in fifteen minute intervals. Whatever our clients prefer. 

No unfortunately not. The reason is because we don’t control your pricing – as well as a few other factors. We will always do our best and the sole focus of our service is to help you achieve tender success.

Good question! When we are writing we generally write from scratch. We will work with your previous content of course and gather information from SMEs. We are familiar with nearly all of the software tools and many of them can be very helpful for creating a first draft. If you are looking to introduce tender writing software and AI writing software into your organisation, let us know and we can help you find the most suitable provider. 

We’re flexible. We work well under pressure and generally handle them without issue. If there are extensions to the tender deadline we will work with you make any changes or amendments to your bid or proposal before the new deadline.

We don’t work for multiple clients in the same industry on the same tender. We go even further to avoid potential conflicts of interest. We don’t work with multiple clients, from the same industry, on different tenders – at the same time. 

Yes – of course. 60% of our clients are small and medium businesses. We have helped small businesses win tenders all across Australia from remote WA to Sydney. We can help you win bids and tenders of all shapes and sizes. 

There are a number of avenues in Australia to search for tenders free of charge. These include:
– AusTender: The Australian Government’s tender portal.
– Government tenders on State-based portals such as in NSW and Queensland.
– ICN Gateway: An industry network.
– Local Government Tender Portals (by registering with your local Council for tender opportunities)
– The Tender Team – that combines a search functionality. 

A tender consultancy, like us here at The Tender Team, is a consultancy that helps businesses write bids and tenders and review bids and tenders. They are mostly engaged by businesses and organisations of all shapes and sizes to assist with writing bids and tender to win government contracts. The Tender Team is a tender consultancy based in Sydney with a presence in Melbourne, Brisbane and across Australia that specialises in helping businesses win more tenders.

There are many strategies you can employ to win more tenders. Please refer to this article if you are looking to win more Council and government tenders. Here at The Tender Team we recommend the following strategies to help clients win more tenders (feel free to contact us for further detail or assistance):
– Qualify each opportunity and bid for projects you have the skills and experience to deliver. The idea that you have to be in it to win it doesn’t apply unless you have the credentials. Quality over quality is best.
– Ensure you include evidence throughout your proposal or tender. Testimonials and statistics are critical.
– Present your bid professionally with graphics and infographics.
– Write concisely and go into detail where required. 
– Focus on the local area and talk about how the economic and social benefits of the contract will flow through to the local area. 

Refer to the response above. In addition, to write a winning tender proposal your writing has to be:
– Concise
– Supported by evidence
– Responsive to the question
– Detailed so that you score well
Refer to our question on how to win more tenders for additional information and strategies or contract our team. 

A successful tender is a tender that, after the evaluation process is complete, results in your business being awarded the tender and the contract. I.e. it is a winning tender and you win the contract. The Tender Team has helped hundreds of businesses across Australia write successful tenders. 

The two are both generally interchangeable on are used for different reasons. However, as a general rule of thumb, a tender is a response to a formal request for tender process. A proposal can be a response to a formal request for proposal process, however, it can also be a general proposal to provide services to a company. This may be in response to a verbal request and there may not be a set criteria.

The Tender Team helps businesses across Australia write winning bids and tenders. To create a winning bid you need to:
– Conduct a thorough bid / no bid process
– Integrate win themes throughout your tender
– Include evidence throughout your bid to support your claims
– Ensure you comply with the mandatory requirements
– Write your bid professionally
– Include the necessary supporting documentation
– Include graphics and infographics

You can register with your local Council (and Councils in surrounding regions) to ensure you know about local tenders as they come up. After that, you need to go through the tendering process to win the contracts. 
Our team here at The Tender Team has helped hundreds of businesses win local contracts. We recommend if you want to get local tenders, you have to focus on being local and talk about the economic and social benefits you bring to the local area – such as employing apprentices and purchasing supplies off local businesses. 

A tender submission is the act of submitting a tender response. When you receive an RFP or an RFT, you will need to write a tender response detailing your capabilities and your offer. Once you have completed it you will need to submit it by the deadline. Emailing your tender response or uploading it is your tender submission.

A tender proposal is a document detailing your expertise, capability, price and other factors, that you submit to a government department or private sector organisation in response to a request for tender, request for information or request for proposal. 

In order to comprehensively answer a tender question, our writers here at The Tender Team:
– Brainstorm and break down the question.
– Write sub-headings for the response to cover the different parts of the question
– Write a draft template response
– Find and include testimonials and supporting evidence
– Write the answer to the question
– Have the response peer reviewed
– Finalise the response to the question.

Yes – our tender and bid team helped businesses in Adelaide write and win bids. We help businesses form different industries in Adelaide write winning bids. We help businesses:
– Write bids and tenders
– Develop graphics and infographics
– Find and submit tenders.
Examples of businesses in Adelaide we have helped writing winning bids and tenders include:
– Carpenters
– Builders
– Electricians
– Plumbers
– Child care operators
– Charities and not-for-profit organisations
– Healthcare providers
– Primary Healthcare Providers
– Equipment supply businesses
– IT and ICT businesses 
– Consultancy and professional services (lawyers and accountants)
We are experienced in winning bids in Adelaide and across South Australia and understand the local economy. This is critical as it helps us write compelling local content examples that address local social and economic challenges.

Yes we do. Our team has lots of experience helping small businesses across Australia write tenders and bids to local Council. We can help you write the tender, create all the supporting documentation and submit the response.

Great question and yest we certainly do. Many businesses engage us to simply review their bids and tenders and provide detailed feedback. We will review your bid and provide you detailed constructive feedback on how to improve it including examples.
In terms of cost it depends on how much detail you would like us to go into and the extent of explanation you require. However, as a guide, it usually takes a day or two to review bid.

This is a hard one. A lot of the time, especially with public departments, it is compulsory for them to provide you feedback however when you attend a debrief there is a lack of detail and they can be evasive and generic. There’s not a lot we can do to help that. However, we can review your tender and provide you our perspective on why you may have been unsuccessful. Our Director, Jason Cooney, has help workshops on bids and tenders with in-house procurement teams from the public sector such as the department of defence.

No. We can’t – we certainly wish we could. However, this is the one part of the tender process which we can’t assist with. We don’t know your business well enough and would not be able to provide you with quality advice.
As a general guide, we back ourselves to write quality tenders and bids and don’t suggest you drop your price to win tenders and bids. The market rate or something near is it generally speaking the best option, however, every case is different.

Many of our clients, especially subcontractors in the building, transport and other industries come across this problem. They are bid enterprises but just can’t win their first government tender. Or maybe, you have been working on a government tender, however, you are always a sub-contract (doing all the work and want to become the main contractor.
We can certainly help and there are a number of strategies you can employ. These include:
– Talking and writing about the work you have completed as a sub-contractor (including your exposure to any contract management).
– Talking and writing about the work you have completed for the private sector and ensuring that you identify the similarities in the client demands to that of the public sector (think reporting and compliance).

Yes certainly. Our team will guide you on how to respond to your RFP and will help you write your bid as you require. 

Yes – at The Tender Team we specialise in Government tenders and bids. Our team has strong experience helping businesses large and small write expert proposals to all levels of government. We will guide you every step of the way from gathering the necessary information to developing the supporting documentation and writing and submitting the bid.

We can certainly help you respond to a government RFP or a government RFT. However, we cannot guarantee you will win – we can only say we will certainly do our best. We will work with you to ensure you put forward a compelling bid that is engaging and persuasive. Other factors such as price and the level of experience impact the overall result.

Our team can help you write your tender and bid and interpret and respond to the pricing questions. However, we are unable to set your pricing for you or provide advice on pricing. That is because you will need to make a decision about how to price the tender based on your business expenses and profitability.
For many tenders such as equipment supply bids, there may be complex tenders around exchange rate price setting which you are not familiar with and are unsure of how to answer. Our team can assist you with this.

Yes – that is what we do. Here at The Tender Team, we help businesses across Australia write and win tenders, bids and proposals for Government contracts. We can certainly help you respond to an RFP or tender to the private or public sector. It doesn’t matter where you are, as our writers are located around Australia including in Sydney, Melbourne, Darwin and Perth.

Generally speaking, modern slavery questions ask you to provide and attach a modern slavery statement.

No you don’t have to be a large company to win a tender in Australia. We have helped small and medium businesses, and even one-man shows win tenders at all levels of government as well as in the private sector.
You need to be willing to put in the time and effort to win the contract and also adhere to all the mandatory requirements in the RFP or the RFT.

We can not guarantee you will win. Generally speaking, if we think you don’t stand a chance in a tender then we will recommend you don’t apply for it. Beyond that, if you have the right experience and put in a quality submission you will certainly have a shot. Tenders are marked on criteria such as price, experience, methodology and expertise.
As long as you have a thorough bid/no bid process, and also bid for opportunities that you have a decent chance of succeeding in, then you will be putting yourself in a strong position to win a bid, be it with local Council, state and federal government or even the private sector.

That is a decision for you. Our team of bid writers here at The Tender Team is ready to assist as you require. We can assist you to respond to a single question you are struggling with, or alternatively, an entire tender response.
We have experience across all industries and have specialist writers for different industries – so you can be sure you are in good hands.

Certainly. We can help you along the way with our template and review service for your tender. We will put in place a response structure for you so that you know what you need to write about in each question. We will then put in review your responses and provide guidance. This is particularly useful if you want to improve your in-house tender writing capability and capacity.

Yes – we have helped many of our clients write tenders to Sydney Water over the years. We have coached clients on how to present to Sydney Water and have helped clients write winning bids and tenders to other organisations in the water, infrastructure and hydraulics industry.

We can charge you an hourly rate, or alternatively, a fixed price to write and manage your bid or tender response. Our fees page provides further information on what we charge. Another key point is that we provide you as much of our knowledge and experience as possible throughout the tender process and always work in Microsoft Word with a shared document so that you can track our progress.

Yes we certainly do. We help business of all sizes write tenders and bids. We can help you improve your tender responses to achieve success and also help you write content from scratch if it’s your first time tendering.

You can look on AusTender or any of the state government search programs. Alternatively, you can ask our team about our tender notifications service.

A tender consultant like our firm here at The Tender Team will help you project manage the tender response, write the bid and submit your response.

We work off an hourly rate, but can also provide a fixed fee. As a general guide, the average tender costs between $4,000 and $8,000 + GST for us to complete. However, some tenders are a lot larger in scope and size and others are much smaller. We provide a free quote or fee proposal so feel free to send your docs through and we will provide you with a quote.

We have written many blogs on what you need to do to win a government tender. Some of these are available here. As a general guide you should:
– Tailor your bid
– Focus on the local area you will operate
– Ensure your bid has a government flavour. 

Yes. The Tender Team is a team of professional bid and tender writers led by experienced tender writer, Jason Cooney. We can write your tender for you, although we won’t be able to complete your pricing. We can however, take control of your tender response process, write your tender and coordinate the submission.
We will of course require input from you which can be provided by phone or in notes.

Sure. From our experience there are different reasons businesses lose tenders and a number of ways you can win more tenders. When you engage our team, we will guide you on this. Some strategies that immediately come to mind include:
– Tailoring your response to the opportunity
– Providing evidence throughout your response
– Ensuring you comply with the requirements. 

Yes. The Tender Team – established and directed by Jason Cooney – is a tender writing consultancy with offices in Sydney, Melbourne, Brisbane and Perth that helps businesses write tenders and bids.

The Tender Team – Thetenderteam.com.au – is one of the leading tender and bid writing consultancies in Australia. There are also other consultancies in Australia which provide similar services to The Tender Team.

Generally speaking, we can’t assist you with pricing as this is something that is highly specific to your business. We do have a network of estimators which we can introduce you to should you require assistance with estimating.

Yes. The Tender Team provides a tender notification service. We work with you to understand your business and the types of tenders you can apply for. Our team will then send you through tendering opportunities and let you know which contracts may be worth bidding for.

There are many reasons you could be losing tenders such as:
– Price
– Detail of your case studies and experience
– The quality and expertise of your proposed team
– A methodology that is not detailed enough
– Bidding for tenders you don’t have sufficient experience for
– Non-compliance.
At The Tender Team, we offer a tender review service where we can look at your previous bids and tenders and provide advice on what to improve in order to help you win more tenders. We apply our 15 years of tender and bid writing experience to help you understand why you are losing tenders and what you can do to win.

Yes. The Tender Team can write your tender for you from start to finish. We will work with you, your team, and any office staff to gather the necessary information and write your bid. We will need you to complete the pricing. We can help you with any tender, in any industry, across Australia. 

We offer the full range of bid and tender writing services including: 
– Tender and bid writing
– Bid and tender review
– Integration of AI and bid library development
– Strategy development

Here at The Tender Team, we help clients of all shapes and sizes including small businesses across Australia, larger corporations and medium specialist businesses and consultancies from different industries.

Our overall success rate in 2025 was 89% success rate. Either way, we are committed to helping all of our clients win bids and tenders. 

Yes certainly. We will work around the clock to get your tender completed. If you have an urgent tender or bid, usually because you weren’t aware of it until the last minute, or if someone in your team is ill or unable to assist, we will generally help as best we can.
We have a team of bid writers and depending on availability, we can allocate one or two bid writers to your tender or RFT response so we can get it completed faster and still maintain a high quality.

It depends on the size and scope of the tender. The fastest we have ever completed a tender was in four days. However, it’s important to note, it was a relatively simple bid / tender and the client had a number of previous responses for us to work from. For larger tenders and bids such as large PPP projects, we have spent up to six months working on a bid including both stage 1 and stage 2. It all depends on the complexity of the bid and of course the deadline.

Yes certainly. As part of the tender writing process, we will review and ensure you understand the requirements as well as the evaluation criteria. This is absolutely critical as we can’t write a quality response and RFP submission without understanding and aligning it to the evaluation criteria.

Yes. We have strong experience in both government bids and private sector bids. Our team of bid writers here at The Tender Team, are skilled in helping our clients win contracts in the public and private sector.

Yes. We have a tender review service. More information on our tender review service is provided here. 

Yes. We will create a tender compliance checklist at the start of the process. We will use this as a guide to ensure your bid, tender, RFP response or proposal is compliant with the requirements. 

Yes. We will engage with you throughout the process for information and will keep you updated on the progress of the bid or tender. We will need information from you, from certification and insurance certificates, to insights into your business and previous examples of your work. We generally work in a shared document and take a collaborative and constructive approach to working with you. We have worked on bids and tenders collaboratively with business across Australia including in Sydney, Melbourne, Brisbane and Perth as well as in many rural and regional areas. 

Of course we can. We see capability statements as mini-tenders and can help you create a capability statement for your organisation that gets results. When we are working on a bid or tender for you, we will of course help you create any supporting documentation required for the bid. We also work with consultants specialising in ISO accreditations and compliance. 

We will attend the debrief with you and look for feedback in order to increase your win rate in the future. Our main objective is to help you win. 

We are biased so we can’t answer that. All we can say is that so far in 2025, 96% of the tenders and bids we have worked on have been successful. We generally aim for a win rate of above 90%.

Yes certainly. We are able to help you at any stage of the tender and bid writing process. I.e. if you have only responded to half the bid, or the first part of the bid, that’s fine. We can take it from there, review what you have written thus fair, make any amendments required and also write the remainder of the RFP.

You can improve your changes of winning government tenders by:
– Implementing a robust bid/no bid process to ensure you only bid for contracts you have a decent chance at winning.
– Focusing on your local presence, particularly if you are bidding for a local contract or a contract that involves providing services in your region. 
– Entering into a joint venture with larger companies that provide the full scope of services if you don’t.
– Focus on the face that you are a small dynamic business with great quality control.
– Call us at The Tender Team on 0410 448 770 for help.

It generally take three or four days to engage us here at The Tender Team to help with a complex defence industry bid. We will need to review a copy of the RFP documents, (sign a confidentiality agreement if required), provide you a fee proposal and then begin the engagement usually with a kick-off meeting. 

Although similar, most local Council contracts in Victoria have slight differences between each other. Here at The Tender Team, we usually create a checklist at the start of the tender or bid process to ensure you comply. This involves reading the contract requirements in the RFP or RFT as well as any draft contract provided by the Council. It’s always a good idea to check the insurance and financial requirements to ensure you are comfortable with them, and give our team of bid writers a call on 0410 448 770 if you have any concerns. 

We can’t answer this as you will need to highlight a different value proposition for each tender or contract depending on the scope of services and the reason that they have gone out to tender. As part of the tender and bid writing strategy process, prior to starting the bid, you should research the organisation or department, review the RFP or RFT documents and then develop your value proposition specific the contract. 

Putting forward detailed and effective case studies and client testimonials will strengthen any tender or bid by:
– Adding credibility to your bid or proposal by detailing your experience.
– Demonstrating that your experience aligns with the requirements and scope of the project.
– Showing the reader that you can identify and overcome obstacles as required. 
– Providing third party credibility through testimonials to your bid and demonstrating you have experience in public sector bids (if it’s a government related bid).
– Detailing and proving your specific experience and expertise and showing that your proposed team members have been involved in those bids.
At The Tender Team we have a 9.5 out of 10 score rate in the experience section of the qualitative criteria of the bids we work on. Call us on 0410 448 770 or email info@thetenderteam.com.au for assistance. 

To write a compelling executive summary for a facilities management (or any) tender you need to:
– Summarise the key win themes in your tender.
– Introduce your team and personalise your bid. 
– List and detail the benefits your proposal will provide the client.
– Summarise your most relevant experience and explain how your expertise align to the opportunity. 

In order to ensure your bid or tender aligns with the social procurement policies of the Australian government you should:
– Research the specific Australian government department in order to understand their values. 
– Research and read their social procurement policies and note the key parts of their policies which need to be complied with.
– Develop a local and/or social participation plan that adheres to the requirements and includes objectives and initiatives that are measurable and quantified. 

In order to showcase or demonstrate local content and indigenous initiatives you should:
– Create initiatives that are measurable and reportable.
– Provide case studies of previous indigenous and local initiatives including scope, objectives, personnel involved and measurable outcomes.
– Detail your methodology and the proposed personnel who will deliver the initiatives
– Explain how you will communicate and repot on the initiatives.
– Provide insights into what work you have done so far to research your proposed initiatives including which local stakeholders you will work with.

There are a range of different quality assurance documents required to complete a healthcare tender. It depends on the nature of the RFT and the scope of the proposed services. Some examples include:
– Quality Management System documentation. This often includes ISO Certifications both for Quality Management more generally, as well as other more specific ISO Certifications depending on the nature of the services. Medical devices are covered by ISO 13485. 
– TGA Approvals and other approvals for medical products and devices. The Therapeutic Goods Administration is a critical body for the approval of medical devices and health products. 
– Risk Management Documentation and Processes: This is critical to demonstrate you have the processes to identify risks and mitigate them. 
– Documentary evidence of your quality control processes such as checklists and forms

When pricing and quoting contracts, there are a number of different strategies you can use such as:
– Cost plus margin: This is where you calculate your costs to provide the services, then add a margin. 
– Market penetration: This is a reduced price strategy where you put minimal margin and a low price, in order to gain traction in the government market and build credibility with the government by delivering on a contract.
– Value-based pricing: This generally involves putting forward a high than normal price, but justifying this by explaining the additional value you will provide. 
– Market pricing: This involves conducting detailed competitive intelligence and then positioning your product or service at the middle of the market. 

Yes – it is relatively common and we can certainly help you. We generally, and recommend you:
– Create a compliance checklist at the start of the process.
– Ensure you create a list of the attachments you require for the bid and and cross-check before submission.
– Check for insurance and financial requirements. 
– Ask any clarification questions related to compliance during the permitted time period.
– Conduct a compliance check prior to submission.

Tender debriefs are an excellent opportunity to gain feedback on your tender or bid. Some of the questions our writers here at The Tender Team recommend you ask in a debrief session include:
– How did our pricing compare to our competitors? Were we in the middle of the market / range?
– What percentage impact did pricing have on the overall tender award?
– Were there any criteria we scored poorly in? If so, for what reasons?
– Were our responses comprehensive and sufficiently detailed?
– Which areas did we score well in?
– Was our value proposition clearly articulated?
– Were there any key themes you were looking for which we didn’t sufficiently highlight?
– Were our case studies clear and comprehensive?

You can develop a bid or content library by:
– Gathering your previous, most comprehensive bids.
– Grouping content based on commonly asked questions and common topics.
– Re-writing the content into a generic short and long form to cater to short and long form questions and answers.
– Cross-checking all relevant information and content is included.
– Refine the content in line with best-practice bid writing.
– Consolidate your bid library into a single main document. 

If you are an executive or business owner negotiating a joint venture with another business for a major project there is a lot to consider. First of all, the power in the relationship often depends on who has the most to offer the tender process in terms of services and experience. Either way, you will generally need to work together and create a joint-venture entity or alternatively, bid for the contract under a single entity and a sub-contractor relationship. Some of the key factors we recommend you consider include:
– Who will be responsible for providing insurances as well as financials and financial backing.
– What will the pricing strategy be for the tender?
– What will everyone’s roles and responsibilities be in the bid management process?
– Who will benefit from the branding if the project is successful?
– What entity will make a bid and who will be responsible for directorships and liability?

This depends on a lot of different factors. As a very general guide, we would say somewhere between $4,000 and $8,500 + GST. Some of the factors that impact our fees include:
– What supporting documentation has been asked requested.
– What existing content you have?
– If it’s federal, state or local government.
– If they have requested tailored safety and quality assurance documentation.
– The due date of the tender?
– The size and scope of the RFP and questions?
– How many internal stakeholders need to be coordinated?
– What role you would like us to take (write, project manage, review).
Detailed information on our costs is available at our fees page. 

If you have lots of previous content for your business, then we will certainly review and make use of it for your next bid or tender if we write it. We generally work off an hourly rate, which is $140 + GST per hour and this ends up being more cost-effective for you where you have lots of fresh and relevant content we can tailor. We also provide a fixed fee option. We will generally review your existing content to get an idea of quality and comprehensiveness and then provide you with a fixed free. That was, we can see how much work is involved in tailoring the content you already have.

Yes. Our Director, Jason Cooney, started his tender and bid writing career writing tenders and bids for Moray & Agnew – a mid-tier insurance law firm. He has since gained experience across multiple Tier-1 and magic circle professional services organisations and personally leads our professional services practice healing lawyers, recruiters, accountants and other consultants bid for strategic contract opportunities.

We would certainly like to think so and more often than not – yes. Unless of course, you have a highly professional and polished in-house bid writing capability. In that case, we can simply provide an additional resource and work closely with your in-house team to relieve pressure in periods of high demand.
If you are writing your tender or bids in house without a dedicated resource or capability, we can generally increase your chances of success by adopting the strategies and best practice tender writing techniques we have developed here at The Tender Team and drawing on our experience writing bids and tenders and responding to RFPs and RFTs week in and week out. We will help you identify and communicate your value proposition as well as create compelling graphics and infographics to help you win. 

Yes certainly. Our team of bid and tender writers have experience using the government procurement portals of each state and territory across Australia. We understand how to log on, download and upload and submit tender documents for the procurement portals in NSW, Queensland, ACT, Vic, SA, NT, Tasmania and WA. We also know the other levels of government – federal and local – and will guide you through every step of the process.
As part of our tender and bid writing service, we will help you upload and submit the document as well as ensure compliance with the relevant requirements.

This is a great question and there are a few different approaches you can take. Key steps in performing competitor analysis as part of the bid and tender writing process include:
• Identify the likely competitors for the tender. In the Northern Territory, for government tenders they actually stipulate who has registered to bid. This changes depending on the jurisdiction. Do you research on them if you haven’t already and assess their key capabilities.
• Assess any industry trends and those adopted by your competitors. This is critical specially when it comes to innovative equipment or IT and AI innovation but it can apply to anything from reporting on a building site to new medical technology. You need to make sure you are ‘up to date’ and a thought leader so you can match your competitors in the tender or bid.
• Ask around. Whether its stakeholders you know in the industry, or new employees that may have competitive intelligence, it’s important to ask around about who the incumbent is and what key points of difference they have. Where you identify areas where they haven’t been performing, it’s important to highlight in your bid or tender how you will perform better in this area.

Yes we do. Our team can assist you in preparing for a presentation if you are shortlisted, undertaking BAFO negotiations, participating in contract negotiations, conducting de-briefs and coordinating implementation.
We will help you in the tendering process from start to beyond finishing.

There are a range of reasons why your tender can be market non-compliant by the government and it’s important to submit a compliant response to even have a chance of success. Some reasons to be careful of are provided below:
– Not addressing the mandatory criteria. Every RFP or RFT has mandatory criteria which need to be addressed. If not, you will generally be marked non-compliant. You should review these before you decide to bid for the contract and ensure that you will/can comply with the requirements. Sometimes these or licenses, qualifications or other documents.
– Make sure you attach any supporting documentation required. These need to be clearly legible PDF copies of documents such as insurance certificates.
– Have the appropriate accreditations. For example, the tender may require you to be ISO certified or for your business or personnel to have certain qualifications.
– Comply with word limits and other document requirements.
We generally recommend you create a checklist at the start of the process to ensure you comply.

Yes. We have helped many small and medium businesses with their first government contract. It’s nothing unusual and you have to start somewhere. Generally speaking, it’s a great idea to bid for contracts you have the experience and expertise to deliver in. Another excellent and major advantage is if you are based in the local area. This helps you score bonus marks for some tenders by leveraging on your locality. With a robust bid / no bid process, it is certainly possible for businesses, including small businesses, to win a government tender for the first time and our expert tender writers are able to assist with that.

Yes you can. This is an excellent question and one that many new clients ask us. It is certainly possible as long as you have the right expertise, licenses and private sector experience. One of the best strategies in this situation is to focus on the similarities of your private sector experience. For example, if you don’t have any government experience, however, you service universities or some other private sector clients that have similar reporting and administration requirements to the government, then you should focus on these and talk about your methodologies that help you comply with these requirements.
The technical work or service will generally be the same with the private and government sector, however, the government clients want to know that you can service the contract from a reporting and admin perspective. Incorporate and explain this experience and capability in the tender writing process to help you secure for first government contract and reassure the procurement teams that you have the capabilities to manage a government contract.

Yes certainly. Our tender and bid writers at The Tender Team can assist with this. The first and most important part is to register for tender opportunities and notifications with the state government you are interested in. This will ensure you receive notifications of any RFPs and RFTs for supplier panels. Once you identify a panel opportunity you will need go through the pre-qualification process. This is usually similar to a tender writing process however you will generally find there isn’t scope to write a tailored methodology as it’s a panel appointment and not an appointment for a specific project. Complete all the questions in full and put your best foot forward in terms of experience, case studies and team (show your depth of resources). As it’s a panel appointment, which will lead to many potential ‘mini-tenders’, make sure you talk about your quality assurance, resourcing and general operating procedures so that you demonstrate that you will be able to deliver on the contract over the long term.

Yes. Many of our bid and tender writers hold APMP qualifications as well as Bachelor and Masters qualifications in business, marketing and communications. Our writers also bring qualifications and expertise in specific sectors such as medical and legal. This helps us quickly grasp complex technical information and turn it into compelling tender content.

Yes of course. Please get in contact with our team and depending on where you are located, we can arrange a face-to-face meeting to discuss your tender or bid and how we can assist you.

That’s a great question. Here at The Tender Team, we usually work on 1.5 tenders at a time. That ensures our team gives your tender the time and focus to help you win. It generally depends on the size and scope of your tender, so sometimes we only work on one bid at a time and other times two. However, it averages out at one and a half and we generally don’t work on two tenders with a similar due date. Instead, we prefer to start a tender whilst we finish on one.

Yes of course. We can help write your tender response, review a bid or tender you have written or provide general guidance. We will work around the clock if we have to in order to help you with your bid. Contact our team of bid writers to see if we have availability and discuss how we can assist with your urgent tender. We have helped businesses across the country coordinate and submit last minute bids.

We have a win-rate over 90% and are proud of it. We don’t put a limit on the amount of review and review cycles for your tender. It’s a living breathing document that can be edited at any time, and we also conduct formal reviews of drafts. We will complete and allow you to complete as many reviews as you would like in order to ensure it is compelling.

Yes. Here at The Tender Team, we have experience assisting clients with ASDEFCON tenders and understand the highly structured process well. We have two writers who have experience in ASDEFCON bids. In addition, if we are unable to assist (or a specific security clearance is required), we can certainly put you in touch with experienced bid writers who can. From our experience, it’s important to have the right tailored experience and expertise in order to write a winning ASDEFCON bid.

Most of the time. However, for some Australian Government tenders ISO is not a requirement. Usually, tenders require you to have ISO 9001, ISO 14001 and ISO 45001. It differs depending on the tender. Local and state government tenders sometimes also require ISO certifications as well.

Yes. Our writers at The Tender Team can provide a free template and will also help you write your AIC plan. We have written over 16 AIC plans for defence and major infrastructure tenders.

You need to write about:
– Local/state based suppliers you will utilise.
– Local businesses you will support.
– Any local charities or other social groups you will support.
– How many locals you will hire and in what roles.
– Any technology/experience/knowledge transfer to locals. 
– How the downstream environmental, social and economic benefits will stay in the state.
Our writers at The Tender Team will help you write a tailored, measurable, realistic and concise local content response to help you win contracts in Victoria, New South Wales and other Australian states. 

An RFI is a Request for Information and is usually the first step in the process. There is often no pricing associated with it.
An RFQ is a Request for Quote and and RFT is a Request for Tender. Both are similar although an RFT is usually longer and requires additional documentation. Our writers here at The Tender Team can help with all three.

Yes. The Tender Team helps businesses across Australia get onto Panel Contracts. Panel contracts are contracts where you join a panel of suppliers and then tender for small project individually once you are on the panel.

Yes. Our tender writers will help you comply with and respond to the QLDSecure and ethical supplier requirements of your next tender. 

Yes. We have worked on urgent tenders with a few days turnaround. For the average tender, 2 weeks is great however a week is usually achievable. It depends on the size and scope of the tender. Send the tender through to our team to review and we will let you know.

Yes we do. We have a track record of success writing provider applications for NDIS businesses and work with clients across Australia to help them complete their NDIS provider applications.

It depends on which portal you are on and which government (or private sector) department you are bidding to. AusTender is generally quite strict in terms of deadlines. Give our team a call straight away on 0410 448 770 to see if we can help.

Yes – certainly. You usually request a debrief in writing or via email. They are generally an excellent opportunity to gain feedback and insights into what you can improve. Jason Cooney, our Director, is happy to attend a debrief with you and guide you through what questions to ask.

As soon as the RFT is released you should engage a tender writer or start the process yourself. It’s usually 3-4 weeks prior to the due date although we have helped clients complete tenders within a week. 

Yes. We are able to act as a tender writer, or bid manager depending on your requirements. It also depends on the size of the tender as for larger tenders, you generally require a writer and bid manager.

A tender writer will usually write content and responses. Most of their time is spent writing content and responding to questions to ensure you score well.
A bid manager manages the progress of the bid and communicates with stakeholders to gather information, compile supporting documentation and project manage the bid process up until submission.

Yes – certainly. Our review entails:
– Compliance with tender requirements
– Response structure to ensure you score well.
– Writing is concise and in simple english.
– Use of evidence throughout your bid.
– Compliance of your supporting documentation.
– Graphics and infographics. 
– Anything and everything that in our experience will help you win the tender.
More information on a our review and edit service is available here. 

No. We have no control over your pricing so we cannot work off a success fee. In addition, there are some ethical obligations which limit us from charging a success fee. We try our best to help all our clients win.

Our win rate in 2024 and 2025 is 85% for Australian Government tenders (federal). We are focused on the quality score, as we have no control over pricing.

We can help you get awarded more tenders and if you are getting shortlisted then you are generally on the right track. Critical points to help you get awarded (win) tenders and not just shortlisted include:
– A professional polished presentation
– Delivering additional value and ideas in the presentation
– Being competitive on pricing and focusing on whole of life costs
– Actively manage the communication throughout the process. 

We usually interview your subject matter experts. We then write the answer based on that interview. Alternatively, you can provide the technical answers in any form (bullet points, note, writing based on our template) and we will finalise it for you. 
Either way we do need your input. 

Yes. At The Tender Team, our tender and bid writers have experience helping clients write, submit and win tenders through Quantum and Felix portals. We know the upload procedure and can assist you with it. Defence, Health and Department of transport also have their own portals. 

Yes. We are transparent and can assist you to write a tender, us AI to create a draft tender response, and create a bid library to make the tender writing process more efficient for you.

Yes – although you will need to thoroughly check it and potentially re-write large parts of it. It needs to be tailored to the client and you need to integrate win themes throughout. AI can be helpful to develop an initial draft. We generally write content from scratch, from precedent documents and using existing collateral.

It depends on the tender, the service and how detailed it it. It also depends on what existing supporting and safety documentation you have. As a general guide, for a small local Council tender, 1 – 2 weeks is generally fine although we have written urgent tenders in less than a week.

No. It usually isn’t just about the price. If you keep losing tenders you can:
– Ask for a debrief if your tender or bid is unsuccessful. This is a great opportunity to gain insight from the client.
– Have your tender or bid reviewed by on of our experts here at The Tender Team.
– Implement a strict bid / no bid process so that you are only pitching for opportunities you have a solid chance of winning.

It depends what type of government tenders. For local government, you need to register with your local Council, as well as register for local buying associations in your state. The state governments are the same as each state has it’s own notification service. Federal Government contracts can be found at AusTender. Our writers here at The Tender Team can help you ensure you are notified of the right opportunities. There are also private sector opportunities which often require significant business development work in the background in order to position for an opportunity.

Generally speaking no. However, if there is a draft contract, you can speak with a lawyer to clarify anything you don’t understand in the contract. At The Tender Team, we aren’t lawyers and do not provide any legal advice.

Yes. Here at The Tender Team we have strong experience in maritime and shipping tenders as well as maintenance tenders and contracts for ports and other operations. We have worked on shipping and maritime tenders globally.

Yes. The Tender Team can write your tender from start to finish. Our team will complete everything except the pricing – which you will need to complete. We will consult with you throughout the tender preparation process to ensure you put forward a strong, comprehensive and persuasive proposal.

No. At The Tender Team, our services are reasonably priced and we are focused on providing you value – and helping you win the tender. We always focus on winning. We provide fixed fee and hourly rate options and more information is available at our fees page.

Yes. This is an issue for many of our clients. It involves a mix of business development and tender notification. At The Tender Team we have one member of staff who, in addition to writing tenders, works on tender notifications. As part of this service, we actively identify decision makers and register your interest in tender and RFP opportunities so that you can be invited when the tender is released. In addition, our team can assist you with strategic positioning to ensure you are well positioned for any tender release.

The MMR targets are newly introduced requirements to encourage First Nations business participation. Contractors need to make a commitment to either 4% Indigenous participation for a specific project, or 3% for the organisation as a whole. Over 19 specific industry sectors are covered, including construction, cleaning, security and training.
Our team will help you develop a comprehensive Indigenous Procurement Policy and put in plan in place to each MMR targets by identifying suitable suppliers. We work with main contractors and other contractors to ensure your IDPs demonstrate that your indigenous initiatives are realistic, achievable and measurable.

There are some risks to using generative AI to write your government tender response. We also use AI from time to time to generate basic text. However, in order to write a winning tender response you generally need to submit a highly tailored proposal that integrates with themes and is written strategically to ensure you score well in all questions. For this purpose, we generally recommend you write the tender yourself or engage a tender consultancy like us here at The Tender Team.

Yes. Our team of bid writers, including writers located in Queensland and Brisbane, have a comprehensive understanding of the Brisbane 2032 procurement strategy and experience writing bids and tenders for similar major infrastructure projects and events.
Our team of writers here at The Tender Team will combine our knowledge and experience in writing tenders and bids in Queensland with our specialist infrastructure and large events tenders experience to help put your bid in a winning position.

This is a hard one to answer. Pricing is generally used as an easy way out for procurement especially since it’s not subjective. It really depends on each situation individually. It’s a good idea to ask for feedback on the qualitative criteria, such as experience, expertise and methodology. Ask probing and open-ended questions to try and ascertain if there are any issues are weaknesses in your response where you may have lost marks. You can also ask for a percentage estimate or rough guide on how much your pricing was out of range. Lastly, it’s important to explain your pricing and justify any inclusions or other reasons why it may be higher than your competitors (e.g. quality and whole of life cost).

No – well not unless you completely change the scope or there is some there major change. When we charge a fixed fee, we provide a price, and if you accept, we put our focus on helping you win the tender.
We also provide hourly rates should you prefer. Either way, all our services are fully transparent and more information is available here.

Yes we can certainly help you set up AI to help you write your tenders and develop a strong first draft. We would suggest using a human (yourselves or ourselves) to tailor the tender and finalise it.

Here at The Tender Team we can certainly assist you to write and hopefully win a tender with your local council. We are experts in local government tenders. The cost depends on the size of the

The answer is that it depends. If you have a high volume of tenders to respond to, then having a full-time tender writer in your organisation makes financial and often operational sense. You can have them use our consultants at the tender team as buffer capacity if they are ever at capacity. We can also help to review the tenders to ensure they are in line with best practice.
However, if you do not have a high volume of tenders, it is generally a better option to engage us (or another consultancy) here at The Tender Team so we can write it and help you win.