A Tender is usually a publicly announced invite for bids on a project. A Tender document may often refer to processes in which financial institutions and Governments invite bids for small to large scale projects that must be submitted within a finite deadline.
The tender document then contains the mandatory appliance papers and informs of supplementary information that the suppliers must bring in order to submit an application for the tender and enter the selection process.
It is clear that the Tender document is the most crucial aspect in a ‘Tender’. The document provides an in-depth explanation of the requirements, criteria, deadlines and necessary information of the project. This can be seen further when exploring the purpose of the four main sections of a tender document:
- Conditions of Tender: This sets out the required criteria of the tender for it to be accepted for evaluation. Often including the evaluation criteria, closing date, and the essential pieces of information that will be required for a successful tender submission.
- Specification: This section provides the functional, technical and performance-related descriptions of what is required.
- Conditions of Contract: This sets out the contractual conditions that will be used such as information regarding your obligations and rights, and also on Government’s obligations and rights.
- Tenderer Response Schedules: This section displays information from the suppliers to indicate their agreement with quality, technical, functional and contractual requirements, also including a summary of costs where apt.
More importantly, a tender document has the potential to showcase your organization merit and ability to meet the needs and requirements of the tender. It is this potential that your must almost explore and go into greater depths with.
The majority of this will be completed in the first section, under ‘Conditions of Tender’. Here you will find the evaluation criteria and be fulfilling and exceeding the expectations of these criteria will be what create a good tender. Therefore it is imperative that you read this section thoroughly and with patience in order to properly respond and perpetuate your organization’s expertise.
When completing a tender-document another factor to take into consideration is the proofing and track record of your organization. It is important to provide either separate documents that supplement your original response in the form of designs and plans. It is also important to showcase your organization’s past achievements, in this regard, there is no need to hesitate or hold back and instead to take advantage of the opportunity to fully portray your organization’s expertise and success.
For more information call the expert team at The Tender Team now on 0410 448 770 or email info@thetenderteam.com.au
