Tender Writer Newcastle

Our team of tender and bid writers in Newcastle

Our team of bid and tender writers helps business and other organisations in Newcastle and across the Hunter Region write winning bids and tenders. We are a team of five tender writing consultants with experience across all sectors including defence, building and construction, civil engineering, all trades, community services and disability service to name a few. 

All of our team members have held in-house roles with major organisations before moving into consulting – ensuring we bring a wealth of experience and a highly diverse skillset.

We are bid and tender writing specialist. It’s all we do and it’s all we focus on. With the support of a graphic designer (as well as our own in-house design capabilities), we help businesses in Newcastle and the surrounding area win more contracts through bids and tenders.

We work with you to gather the relevant supporting documentation, develop win themes, explore what sets you apart and write a compelling submission.

Led by Jason Cooney (who grew up in the Entrance on the Central Coast), our team are highly approachable and responsive. Jason is passionate about helping our clients win government and private sector contracts.

Government and Private sector contract opportunities in Newcastle

Newcastle and the Hunter Region (including Singleton) is a thriving city with a broad range of industries. Therefore, the tender opportunities that become available are widespread and highly diverse. Some key industries our writers have written tenders in include:

• Construction and Infrastructure: Newcastle is undergoing significant infrastructure development, including road projects, bridges, and public buildings. Our team of bid writers have helped construction companies including Tier 1 and Tier 2 construction companies and civil contractors to bid for major projects. In addition, we have helped tradies including plumbers and electricians bid for local council contracts and contracts with state government entities. We take the time to tailor bids to the opportunity and localise bids in order to boost their prospects of success. 
• Energy: The city (and region) is a major energy hub, with a focus on renewable energy and traditional power generation. We have helped energy companies including renewable energy companies to write permit applications and create compelling tenders to secure construction and maintenance contracts across in Newcastle and across the Hunter Region. 
• Mining and Resources: Newcastle has a strong mining industry, particularly in coal and mineral resources. Our team has extensive experience in mining tenders having held in-house positions in mining companies. We have also written bids and tenders for a broad range of mining services companies in the Hunter Region including labour hire companies, maintenance and cleaning. 
• Education and Healthcare: The city is home to several universities, hospitals, and other educational and healthcare institutions. We have helped local healthcare companies bid to provide services to hospitals in the Hunter Region and the NSW more broadly. We have also helped regional based business in Newcastle and the Hunter Region write and win bids in the education sector including for IT and software services as well as early learning. 
• Technology and Innovation: The city is increasingly focused on technology and innovation, with a growing number of startups and tech companies. Many local businesses have engaged our team to help bid for federal and state government contracts. 

Writing winning bids – Examples of local Hunter Region businesses we have helped win contracts

We combine a passion for writing winning bids and tenders with the technical writing skills, expertise and experience needed to deliver an exemplary tender response. Examples of Newcastle and Hunter Region based companies we have recently helped win contracts and strategies we used to help them win include:

• An education supply businesses based in Newcastle supplying NSW public schools with education equipment for high schools. This organisation held a geographic area (Hunter Region) for the contract, however, were looking to grow the client and expand their reach. We worked with them to develop a distribution and logistics strategy that would put them in a solid position. We worked with them to leverage on their experience delivering to regional and remote schools as a significant advantage. This was crucial to their success.
• A Newcastle based Law Firm looking to be appointed to a major insurance panel. This was a must-win tender. This client supporting three full time employees and a key partner. It represented significant billings to the firm and they could not afford to lose it. Our client was up against a number of Top Tier Sydney-based firms. We leveraged on the fact that our client, although they had a smaller team, they had more accredited specialist lawyers than the larger firms. This strategy worked and we developed a compelling bid that was ultimately successful.
• A not for profit organisations in the hunter region bidding for two key regions in a NSW Government program. A client was at a distinct advantage. They were the incumbent provider and were locally based. Either way, our client didn’t want to leave anything to chance or fall into complacency. We worked with the client to clearly showcase the quality of services they had delivered to date and put forward a clear plan for the future. Not giving off any feeling of complacency or entitlement was critical to our client winning this bid.
• A construction company based in Wyong to secure a contract for the construction of toilet blocks for Central Coast Council. This builder was a carpenter turned builder with an in-house electrical and plumbing capability. He was tendering for the first time and didn’t have a lot of supporting documentation. We helped him create the relevant safety, quality and environmental documentation in record time. We also helped him focus on his local capabilities and the fact that his in-house capabilities would help him control the quality of the project.
• A construction company specialising in building maintenance services.
• A strata management company for the management of a large property portfolio of a leading developer. This was more a capability statement and proposal than a tender. Although the developer asked for a ‘simple letter’, we put forward a quality proposal that impressed the developer and led to our clients appointment.
• A medical devices importer and manufacturer, who has exclusive distributorships on a number of products and tendered to multiple state governments. This is a key client of ours whom we have supported and has successfully submitted tenders to state and local government across Australia. We assisted with compliance and writing a compelling bid that covered logistics, warehousing and price adjustments accounting for exchange rate risks.
• A defence industry company bidding for an international contract for the supply of specific componentry for use in the defence industry.
• We have completed over thirty tenders with a 70% win rate for a Newcastle based law firm. Our experience extends across multiple practice areas such as insurance, commercial, corporate law, property law and intellectual property law. We have submitted whole of government tenders as well as specific tenders for insurers and other legal panels.

Businesses in Newcastle looking for tenders – here are key Government departments who release them

Many government departments and agencies in Newcastle release tenders for various projects and services and our writing consultants have experience writing bids and tenders to all Government departments. Examples of Government departments we have written bids to include:  

• Newcastle City Council: They often releases tenders for public works projects, infrastructure upgrades, and community services. When bidding for these contracts or any Council contract in the Hunter Region, you need to focus on the fact that you are local!
• New South Wales Government: The state government releases tenders for a wide range of projects, including education, healthcare, transport, and infrastructure. We have helped Newcastle businesses win many NSW state government tenders. 
• Australian Government: The federal government also releases tenders for projects that impact Newcastle, such as defense, research, and infrastructure. Defence contracts are often more complex, and a member of our team specialses in defence bids to ensure our clients have the right assistance to help you win more defence bids. 
• Transport for NSW: This government agency often releases tenders for transportation projects, including roads, railways, and public transport.
• Department of Planning, Industry and Environment: This department may release tenders for environmental projects, land use planning, and infrastructure development.

Local knowledge – global experience

Our proposal writers based in Newcastle are dedicated to helping local business capture state and national accounts, something we have been doing for over seven years.  We have drafted tenders to a range of organisations including the Port of Newcastle and Newcastle Council.

Our expertise extends to copy writing and grant writing and we add value through writing with flair, project managing your response and providing graphics and info-pictorials that convey your key messages. We understand and incorporate the latest readability strategies and ensure that your proposal or tender is engaging and persuasive.

The Tender Team Process

We take a structured approach to the tender process with our team assisting in:

• Bid / No Bid Process
• Tender content library
• Storyboarding
• Writing the initial draft
• Review draft and make amendments with client input
• Graphics and info-graphics
• Technical writing
• Review and sign-off

Our experienced team of bid writing professionals will take ownership of your response and take the headache out of the entire tender process. It doesn’t matter if it is your first time, or you are a seasoned campaigner, our team will add value by either coaching you through the process and explaining what your business needs to do to comply, or by improving your existing material and taking it to the next level.

We also leave you with all of the required documentation in an organised manner for future proposals, thereby ensuring that you are full equipped and prepared for any future opportunities.

How we can help

We are able to assist you with strategy and direction, professional visual design, presentation and training, workshops and coaching and mentoring. Alternatively, we can simply manage and write your tender response.

Weather you know a new bid is coming up, or have an opportunity to respond to with only four days remaining, our team of bid writers in Newcastle is here to help. If you are planning your response for a major account coming up, we can help you prepare CVs, profiles and expertise, so you are prepared when that tender hits your desk.

Our fees and service

Send through a copy of the RFT documents for review or call us to talk about your next tender opportunity.

We offer:

• Fixed project fees
• Hourly rates
• In-house on-site support.
• We offer fixed project fees, a strong depth of resources and knowledge and a library of templates to enhance your response. We will get to know your business and key differentiators and introduce these as key themes throughout your response. Our fees are highly competitive and designed for us to deliver you a quality proposal.

Our team, led by Jason Cooney, will take the time to understand your business, the competitive landscape, and deliver a quality response. We don’t reinvent the wheel if you already have content, but we do tailor the real to make it relevant for the opportunity you are going for.

Call today for an initial chat. We’re available on 0410 448 770 and ready to talk about your next tender or bid in Newcastle or the Hunter Region and how we can help make it a success.

Servicing the Hunter Region and the Central Coast

Our bid and tender writing team also service the central coast and helps business across the central coast including in Avoca Beach, Bateau Bay, Brookyln, Budgewoi, Cams Wharf, Canton Beach, Catherine Hill Bay, Capacabana, Erina, Ettalong Beach, Forresters Beach, Gosford, Hardys Bay, Killcare, Kincumber, Lake Macquarie, Long Jetty, Norah Head, Patonga, Pearl Beach, Shelly Beach, Terrigal, the Entrance, Toukley, Tuggerah, Umina, Wagstaffe, Wyong and Woy Woy. We service all of the Hunter Region including Cessnock, Maitland and Lake Macquarie.

If you need help with a local government tender we can certainly assist. We have helped businesses submit tenders to Lake Macquarie City Council, Hawkesbury City Council, Upper Hunter Shire Council and Cessnock City Council.