We know that utility and power tenders are often released as they usually require specialised services ranging from the provision of unique equipment to experienced engineers and tradesmen for their large scale operations.

As a result, these tenders tend to be quite complex and require a certain degree of documents and other detailed responses that differ from the norm.

Our team of tender writers are experienced in utility and power tenders and act for leading government and private organisations such as Endeavour Energy. Listed below are regular tender sections that many of our clients are often asked to respond to as part of their submission.

Respondent Information

The Tender Team will cross-check all of these current details of our clients to ensure that no business contact details or other information is outdated.

This response usually requires the following;

• Business Name and Legal Entity (if applicable)
• Contact Details (Phone, Email and Address)
• ABN/ACN

Scope of Works

All tenderers must review this section closely as it contains important information on the type of services/products that are required and how the process of fulfillment is to occur.

Capability

Like most other tender formats, capability statements and explanations of our clients’ resources and methodologies to successfully convince a tender evaluation panel are usually required for any worthwhile bid.

In this section, The Tender Team consults closely with our clients to gather relevant information and put forth a bid response that is appropriate in both adequately answering the question and distinguishing our clientele’s inherent characteristics from the competition. For utility and power tenders, this section is the most important as government utility providers require the most stringently qualified candidates or face severe consequences in terms of negative media coverage and potential breaches of the law.

Health, Safety and Environmental Management

For highly technical utility and power tenders, the bid responses will often require detailed policies and procedures for certain aspects such as health, safety and environmental management. A serious bid response will account for these requirements by allowing The Tender Team to review any pre-existing plans and systems or by producing our own.

In terms of HSE plans that need to be supplied, The Tender Team will be able to supply pre-made templates that are then customised to each client’s situation for the bid response. These plans explain how our clients ultimately conduct their business operations in safe conditions, protecting not only the tender evaluation team’s interests but their own employees and equipment. For utility and power tenders, a strict adherence to safety procedures around electricity substations, transformers and other power supplies such as gas stores is paramount. These documents are important for any proposal as they indicate a willingness to consider a business’s effects and by-products on the local environment if any. By managing these steps, The Tender Team is able to assist in portraying our clients as an environmentally sound solution for the tender requirements.

Quality Management System

The Tender Team is able to supply a quality management plan template as required for any and all of our clients. Many bid responses require reference to a quality management system or plan that documents how a business’s operations are ultimately geared towards consistency in achieving customer satisfaction.

The real value of a quality management system is more apparent to a tender evaluation panel when it has been accredited by a third party. While The Tender team acknowledges that not all of our clients have a strong inclination to implement a quality management system due to at times prohibitive costs, we are confident in providing an alternative solution for any tender that specifies such a plan in particular.

Technical Documents

These documents are an opportunity for our clients to really showcase and demonstrate their aptitude and ability for fulfilling the tender requirements. Technical specifications and plans obviously vary in response to the tender requirements.

The Tender Team will review and ensure that all supplied technical documents are logically organised and submitted as required.

Call The Tender Team now on 0410 448 770 to speak with our expert tender writers on our utility and power tender writing services. We provide around-the-clock service, at great rates.

We employ a selection of experts on hand to provide property proposal writing services for all of your property sale and development needs.

Property proposals are a guide available to prospective buyers that cover all aspects of the property (or complex) in question, from its location and nearby demographics to the design and in-built features that it either already or will include once built.

For pre-existing properties, the benefits to tout are clearly evident as the
property has already been built and can be toured by prospective buyers if their interest is gauged and they wish to know more. For potential property developments such as apartment blocks or commercial complexes, the property proposal will need to feature how this new setup will be able to alleviate buyer concerns such as proximity to work, suppliers, public services and nearby stores to the extent that investing would be a net positive over staying put.

Research

The Tender Team always begins our property proposal writing services by conducting research through appropriate sources on the property in question. We gather research from both first-hand and other secondary sources, acquiring direct information from our client while using info from published materials and other media as relevant background knowledge for the proposal.

It is important to research the following;

• Specific detail (purchasing habits, likes/dislikes) of interested groups of buyers (businesses, families, investors)
• History of not only the property itself but its suburb and area
• Needs (who is the property ultimately for?)
• Our client (Experiences, qualifications, credentials, etc)

Proposal

Transitioning from research to proposal writing itself is the mainstay of our property proposal writing services at The Tender Team.

We put together all aspects of the property proposal in terms of the following (as appropriate);

• Demographic analysis (location)
• A comprehensive review of nearby public features, prominent store locations and other amenities
• Property services provided (if the proposal is for a residential or commercial complex)
• Rental arrangements and more importantly, Return on Investment estimates
• Cost summaries and more

We also properly utilise our clients’ previous development histories (where applicable), awards, references, credentials and confirmed manpower and resources to establish further creditability within our target market for our clients’ new property initiatives.

In addition, we are able to rely on our recommended graphic designers to formulate any property proposal into a visually attractive form of media that any prospective buyer and investor will peruse. We manage our clients’ information and our own copy into visually appealing and concise layouts for easy and efficient reading.

Call The Tender Team now on 0410 448 770 to speak with our expert writers on our property proposal writing services. We provide a round-the-clock service, at great rates.

At The Tender Team, many of our clients are based in WA and therefore require our bid consulting and tender writing services for all things WA Government Tenders related.

For most departments, commissions and other bodies of the WA Government, the standard WA tender form often applies as the means for response to any Request for Tender.

Listed below is the main structure of these forms and general questions that are usually found, regardless of the tender’s requirements and government organisation running the tender.

Contact our team for any assistance:

• Writing your tender or bid
• Reviewing your tender or bid
• Presenting your tender, bid or proposal.

Identity of Respondent

The first section of many WA government tenders concerns the supply of basic information for the tenderer and their business. Having the most, recent up to date information at one’s fingertips will allow you to fill this in quickly and move on to the more substantial sections just ahead.

Info to provide;

• Business name and Legal entity name (if applicable)
• Contact details (Business address, email, phone number)
• ABN/ACN

Compliance Requirements

As per the previous section, the compliance and disclosure requirements maintain that all tenderers must comply with the Head Agreement, Customer Contract and General Conditions details respectively.

For most tenderers, a simple ‘Yes’ will suffice to answer these questions. But for other applicants, The Tender Team will be able to advise on what exactly needs to be written in these sections if there are clauses that our prospective or current clients may not be able to agree to.

In these circumstances, we encourage all clients to clearly set out each clause of the Head Agreement, Customer Contract or General Condition that they can’t comply with for any of the reasons listed below;

• Lack of operational capacity
• Personal/Ethical grounds
• Timing of tender requirements and others

As an alternative, The Tender Team always encourages our clients to provide an alternative clause or other condition that counteracts failure to comply with any conditions set out by the government organisation.

For example, if the tender requires the business to be available on contingency during a certain time period such as for a month in later 2016 and the tenderer can’t abide by that availability, they can propose an alternative month as permitted by the government organisation. While there is no guarantee that such a clause will be permitted, it is often the most appropriate way to respond to tender requirements that may prove less than ideal.

Disclosure Requirements

For many WA government tenders, disclosing certain relationships and characteristics of the business and its operations is mandatory.

The following arrangements are usually enquired by these tenders as part of the response;

• Are you acting as an agent or trustee for another individual/business?
• Are you acting jointly or in association with another individual/business?
• Have you incurred any criminal convictions (as an individual or within the business)?
• Is there a conflict of interest (potential/actual/perceived) between the tender requirements and your business operations?

The Tender Team is able to advise you on any difficulties in considering whether or not you fall under any of the aforementioned arrangements. For most tenderers, however, it will be a simple ‘Yes’ or ‘No and explain’ response to most questions within this section.

Qualitative Requirements

The qualitative requirements of WA government tenders are how a tenderer can distinguish themselves from the competition. In this section, our clients must be able to clearly set out how they hope to fulfill all tender requirements using their own experience, manpower and resources.

They normally consist of three major subsections;

• Capacity and suitability to provide services
• Specified personnel
• Demonstrated experience

The capacity and suitability to provide services is a major section of these tenders. The Tender Team assist our clients with these responses by consulting on each response and formulating answers that are both coherent and clearly planned out.

In this section, it is important to demonstrate the link between how adequately our client is able to fulfill a government organisations’ needs for specific services and/or products. Tailoring facts and case studies for each question asked in this section is important and being able to showcase how our client can fulfill each requirement with as little intervention required as possible is a net positive to any government evaluation panel.

The Tender Team craft responses based on our clients’ work experiences, personnel and equipment available to be used for the government organisation’s behalf. For those clients however who may lack an extensive array of previous clients and are aiming to make the transition to those larger contracts, The Tender Team prides ourselves in our ability to portray these clients in the best manner possible.

Our responses are designed to portray our more inexperienced clients positively but accurately. In other cases, some tenderers may decide to align their tender response with another company as a subcontractor or in a joint venture. In doing so, The Tender Team are able to reinforce how gaps in experience can be overcome by this arrangement and that the government organisation can rely on the combined resources of two bidders over another application with only one.

For this section, we liaise and communicate with our clients closely to gather, synthesize and formulate the best possible response for each section. The Tender Team combine our tender writer’s experienced writing and presentation skills with our clients’ skillsets, methodologies and other relevant knowledge to succinctly answer each aspect of this tender section for WA government tenders.

Local Content

As with many government organisations, there is an emphasis on whether the services and/or products being provided are based within Australia and more specifically, in WA.

This section seeks to emphasise that many evaluation panels place importance on tenderers whose business activities not only fulfill the tender requirements but do so while encouraging economic growth and other activity locally.

The Tender Team recommends our WA-based clients showcase how deeply involved their businesses are in not only economic growth for the state but community events and other initiatives (such as apprenticeships, training and seminars) that they may be currently conducting.

While certain clients may not have the inclination, resources or time to conduct these activities, The Tender Team will still assist in providing a planned response that indicates a future shifting of business activities or sourcing within WA on a local level to our client’s agreement.

Tender Schedules

All tenderers must be aware of these tender schedules and the conditions they set out for all aspects of the tender from planning to implementation to review.

The Head Agreement and Customer Contract schedules state each clause and any other relevant information that the tenderer must be aware of both during and after they have submitted their tender response. This period also extends to fulfilling the contract itself should their tender response be successful.

The Specification schedule changes depending on the government organisation and the services and/or products needed for fulfillment. The Tender Team peruses this section closely so as to properly construct responses that incorporate the specification requirements alongside our clients’ set of skills, experience and resources.

While The Tender Team does not consult on Pricing Schedules for WA government tenders, we however advise all clients to have their pricing properly sorted well before the submission date. This aspect of the tender is highly important and it requires 100% accuracy if verification of the figures provided are requested later once our client moves on to the next stage of the tendering process.

Assisting with Western Australian Government Tenders

Our team assist clients with WA gov tenders and provide early tender advice on tenders in WA. We can also assist with mining bids and tenders including Western Australian mining tenders and are specialist in helping businesses in Western Australia (and across Australia bid for and win contracts with Western Australian Government departments including the:

• Department of Premier and Cabinet
• Department of Jobs, Tourism, Science and Innovation
• Department of Health
• Department of Education and Training
• Department of Local Government, Sport and Cultural Industries
• Department of Primary Industries and Regional Development
• Department of Planning, Lands and Heritage
• Department of Transport
• Department of Water and Environmental Regulation
• Western Australia Police Force
• Department of Justice

We can also help you write local government tenders in WA.

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about WA government tenders. We provide around-the-clock service, at great rates and are excited to service clients in 2025 and beyond. 

Our team of bid writers helps real estate agents and property and facilities maintenance and management companies submit tender to the government (including the NDIS) and private sector. Businesses of all shapes and sizes, including small property maintenance companies to national real estate property management operators need to write compelling bids and tenders to win new work and secure long term contracts.

Our team of skilled tender writers understand the nuts and bolts of the property industry as well as what government and large facilities maintenance clients are looking for. We can help you with every aspect of the tender writing process for property maintenance contracts including:

• Deciding whether to bid or not. This is a critical decision to ensure you don’t waste internal resources and time on a bid you are unlikely to win.
• Writing the responses. We can write your responses to the bids from scratch and answer each and every question. If you prefer, you can also write the initial draft, and we can review and improve your response. Either way, by the end of the process, you will have a comprehensive response to each question.
• Develop graphics and infographics so your proposal is presented professionally. This has become increasingly important since most clients now expect a professionally presented bid even for small property maintenance tenders.
• Project managing the response. This is mostly for larger proposals which are often national. There are often multiple documents required, input from all different stakeholders and departments and sometimes an online upload and submission procedure that can be challenging. We are able to manage the entire process from end to end to ensure you submit a compelling bid.

What information is typically requested in property maintenance tenders

Property maintenance is often an overlooked and unexciting field to work in but for certain businesses, it can be lucrative and straightforward. Clients will require your services constantly for their locations and the tender itself presents an opportunity for the business to expand in scale with the high prospect of guaranteed work.

The tender process for property maintenance often asks applicants for the following requirements in order to be considered;

• Value for Money Proposition – How do you perform your services or what advantages can you take hold of in your property maintenance service lines to distinguish yourself from competitors?
• Staff – Experienced cleaners with considerable tenure and credible references are always positive in any tender response.
• Equipment – While most property maintenance tenderers will supply the basics in cleaning any government or private clients’ property portfolios, the strongest candidates are usually well resourced with multiple vehicles and cleaning kits to service more than one location at once.
• Emergency Response – Tenderers with dedicated and well-defined emergency response schedules will help to alleviate client concerns when a nasty incident needs to be cleaned and/or removed immediately.
• Client History/Prior Experience – While not every tenderer will be able to supply evidence of this; other more experienced competitors will naturally set out their comprehensive work history for the benefit of the client. Experience is always a factor that is considered in every tender and property maintenance contracts are no exception.
• Lasting Relationships – No client wants to find a new provider for their property maintenance constantly every year or so. Tenderers with a long-term orientation in how they perform their cleaning and maintenance services are always an attractive proposition and one that a client will resist moving away from whenever possible.

We offer price certainty to clients and usually provide a fixed fee quote for all aspects of our tendering service. We can supply the full range of supporting documentation for bids and tenders such as:

• Quality Management Plans
• WHS/OHS Management Plans
• Environmental Management Plans
• Safe Work Method Statements
• Marketing, Business Continuity Plans and more

Our track record of success helping clients win property maintenance bids

• Helping a grounds maintenance company in Brisbane to win a contract to maintain a total of eight apartment blocks. This entailed submitting a bid for the provision of grounds maintenance services including cleaning and horticulture.
• Assisting a property maintenance company in Perth with a bid to a large strata housing provider. This was a large, complex bid that involved providing services to over sixteen different buildings. Our client was an existing service provider to the strata group. However, this was our clients first time tendering as there was no formal agreement in place. It was a must win – and our client needed to create extensive supporting documentation covering safety and quality control.
• Assisting a cleaning services provider in Sydney to submit a bid for the cleaning of a large industrial complex including property maintenance (handyman and electrical). We helped our client win this bid by brokering a joint venture with an electrical company so they would have the full capability to bid. We also assisted our client to write about response times and service methodologies to demonstrate they had the capability to deliver on the strict and complex property maintenance requirements of the contract.

We help companies across Australia win property maintenance tenders

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about how to put tenders in for property maintenance or email info@thetenderteam.com.au. We provide around-the-clock service, at great rates. Based in Sydney as well as Brisbane and Melbourne, we help clients across Australia write winning bids and tenders in the property industry. We work across all states including Queensland, New South Wales, the ACT, Victoria, Tasmania, Western Australia, the Northern Territory and South Australia.

For many first time tenderers, an environmental management plan demonstrates to any selection panel/procurement team that your business, company or organisation is willing to consider how the local environment plays a role in your direct operations.

Environmental management plans are often asked for in a tender and the Tender Team helps all our clients by either reviewing their current plan from an outsider’s perspective or even supplying one of our own.

For any worthwhile plan, the following sections are usually included to cover all aspects of a tenderer’s policy, vision and procedures to help fulfil their environmental objectives.

Environmental Policy

A company’s environmental policy is usually short and mostly sets out the goals, objectives and timelines for completion. The policy itself should be written in a simple, easy-to-read format for accessibility and clarity on the overall environmental vision of the company.

A policy usually encompasses goals and objectives relating to the following areas;

• Water – Conversation efforts and other objectives for a company or business to prevent themselves from making a negative impact on nearby bodies of water (dependent on the business’s operations).
• Energy – Reduction of electricity and gas usage in a business’s premises, equipment and other property. This applies to most businesses in Australia.
• Paper – Transition to paperless offices, conserving trees and preventing the destruction of natural habitats and their ecosystems.
• Culture – General statements in regards to introducing a greater degree of environmental awareness throughout a business or organisation. Acknowledging the effects of a business’s output or operations is usually the first step for achieving environmental goals and objectives.

Environmental Targets

The Tender Team recognises that while an environmental policy is only a summary or vision statement of any of our tenderer’s environmental management plans, focusing on environmental targets brings greater detail to what exactly needs to be done to achieve the goal of conservation or preservation of the environment.

Environmental targets vary depending on the industry that a tenderer works in. For engineering and construction fields, tenderers will wish to have highly developed environmental targets gathered from previous research that specifies exactly what level of electricity or water usage they will abide for the upcoming term.

For other industries such as IT and finance, the notion of paperless offices and the minimisation of electricity usage is somewhat paramount. Paperless offices are an important prospect for the future as paper printing solutions are reduced with the rise of more transient forms of technology such as tablets and low weight laptops. Electricity powers any office and it is when a large number of industry players in a particular field gather together and agree to reduce electricity usage that environmental issues can be rectified on a large scale. While these industries don’t actively affect the environment through physical tasks such as labour, deforestation, etc, office environments operate off outputs from the natural environment. In doing so, acknowledgement and awareness go a long way towards establishing practical environmental targets that can be abided by.

Action Plan

Taking that step from planning to doing is often a big task for any tenderer in terms of properly following an environmental management plan. While environmental targets specifically detail the goals and objectives required for fulfillment, the Action Plan itself documents how a tenderer will go about using their skills, experience and equipment to be environmentally conscious.

An Action Plan lays out procedures for how to achieve each goal and objective of your environmental management plan.

Sample objectives and methods to achieve them include;

Paperless Offices – Reduction of printing paper purchased and advocacy for use of tablets and other lightweight computers to store and share information.

Reduction of Carbon Emissions – Minimised use of vehicles and eventual transition to electric-powered, over gas-powered, transportation when feasible.

Monitoring and Review

The final aspect of an Environmental Management Plan concerns monitoring and review of the goals, objectives and procedures set out to achieve them from the Action Plan. In this section, companies need to define another series of processes to accurately capture whether the plan itself is anywhere closer to achieving their goal than it was from its inception.

A monitoring schedule is a quick and easy way for companies to review their environmental progress, summarising key aspects of their plan and whether or not benchmarks have been met or hopefully exceeded.

In order for this section of the environmental management plan to be used effectively, The Tender Team recommends that a senior management staff member or better yet, the business owner, be identified as responsible for this section entirely.

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about how our environmental management plan can give your tender response that added push against the competition. We provide a round-the-clock service, at great rates.