Our service for writing a tender document
The tender team provides bid and tender writing services to businesses across Australia. From downloading the docs to undertaking a bid/no bid decision process, writing your response and creating the supporting documentation, we manage the tender process from start to finish and help our clients win private and public sector contracts.
Our team will help you:
- Create a persuasive, professional and polished suite of tender submission documents
- Write your tender and bid documents from start to finish
- Manage the tender process
We help business across Australia including in Sydney, Brisbane, Melbourne, Perth, Darwin and Canberra as well as in regional and remote areas.
If you are looking for a tender writing template, or an example of a successful tender, contact our team or read our strategies below. We look at how to prepare a professional tender document that wins you contracts across Australia.
Request a copy of our free tender template
Contact our team today with information on your industry and the types of tenders you bid for on
- 0410 448 770 – speak directly with our Director, Jason Cooney
- info@thetenderteam.com.au
What is included in our professional tender writing template?
Winning strategies for tender proposal writing | Download our step-by-step guide and tender template
1. How to prepare a tender document checklist
To ensure compliance with requirements and efficiently prepare a tender document, you need to develop a tender project management plan. A key component of any plan is a tender document checklist. You can do this by:
- Listing all the mandatory requirement of the bid individually and in checklist format.
- Creating an addition and supplementary list of supporting documentation that will need to be created for the tender or bid. Incorporate this list of attachments (insurance certificates, licenses etc) into your main list.
- Create a list of evaluation criteria and questions. Use this to map your responses to these questions and ensure all questions are answered comprehensively.
- Build internal deadlines into your tender checklist so that it becomes a project managing tool and you can monitor your progress.
2. Read the RFT and tender documents in full
It’s easy and also tempting to skim through the tender, RFP (Request for Proposal) and RFT (Request for Tender) documents when they are issued and go straight to the questions. We strongly recommend you read the RFT and tender documents in full before starting the response. Key areas to review include:
- Tender specification: It provides detailed information on the services they are looking for, what their pain-points and a scope of what they want. You need to be able to deliver on the items in the specification.
- Tender conditions: The terms and conditions are critical (and usually lengthy). Pay particular attention to any salient requirements such as insurance and liability requirements. Anything that affects your pricing and profit margin also deserves special attention.
- Returnable schedules: These are essentially the tender documents that you will need to complete as part of the response. You need to ensure you can respond to each question comprehensively and score well.
3. Winning tender proposal format and professional presentation
Your tender proposal format and presentation is critical to success. A clear, professionally presented tender response is easier to score, read and understand. Key points to ensuring a professional presentation include:
- Consistent graphics and infographics throughout. They must align to your branding and your clients branding as closely as possible.
- Strong visual appeal. Use graphics and infographics to break up large chunks of text and summarise complex solutions in an easy to understand manner.
- Keep formatting consistent throughout and work off a template.
4. How to write a tender proposal: Simple, clear, concise and evidence-based
Many clients ask us for a sample tender document or training and guidance on how to write a tender proposal. We always recommend clients adopt a simple and concise writing style. You should:
- Avoid technical jargon. Write using simple English with clear and concise explanations.
- Write concisely and directly. Short, succinct sentences are best. Procurement teams can quickly see through any ‘fluff’ or generic writing.
- Write clearly and use evidence. Writing with simple English in a clear, easy to understand writing style is important. It’s also critical to use evidence to back-up any claims you make. This increases your bid’s credibility in the eyes of the reader.
5. Answering the question comprehensively (and receiving a top score)
When the bid is evaluated, the response structure and how well you interpret and respond to the question are often more important than spelling and grammar. You will generally receive a much more substantial point reduction from a response where the question has been incorrectly interpreted than where you have provided a comprehensive response but have a small spelling error.
When writing your bid or tender we recommend you:
- Ensure you focus on the interpretation of each keyword in the question.
- Interpret the question broadly and directly answer the question based on that interpretation.
- Include case studies and other supporting evidence throughout your bid.
- Provide a detailed response (concisely).
- Use bullet points and sub-headings to break up text and make it easier to read.
Our professional tender documentation services in Sydney, Brisbane, Perth and across Australia
For assistance with your next tender or bid, contact our team here at The Tender Team. We help businesses, including small and medium businesses, across Australia write winning tenders and bids.
Frequently Asked Questions
What is a tender document?
A tender document is an invitation to bid for a project or provide some kind of goods or service. It generally contains evaluation criteria, requirements and terms and conditions as well as questions related to expertise and experience.
What does a tender proposal format look like?
A tender or bid document is generally we well designed document or proposal incorporating an executive summary,
