Our bid and tender writing service
The tender team provides bid and tender writing services to businesses across Australia. From downloading the docs to undertaking a bid/no bid decision process, writing your response and creating the supporting documentation, we manage the tender process from start to finish and help our clients win private and public sector contracts.
Our team will help you:
- create a persuasive, professional and polished suite of tender submission documents
- write your tender and bid documents from start to finish
- manage the tender process
We help business across Australia including in Sydney, Brisbane, Melbourne, Perth, Darwin and Canberra as well as in regional and remote areas.
Strategies for Australian businesses to create compelling tender documents
Create a tender documents list at the start of the process
It’s a good idea to actively project manage your tender or proposal from the start. In addition to establish a list of compliance requirements and questions for the tender, you should also create a list of the required supporting documentation. This is then incorporated into an overall tender documents list which can be used a checklist for your submission. The list will detail the documents tender for the tender application so that you have all of the tender submission documents ready as required.
Read the RFT and tender documents in full
It’s easy and also tempting to skim through the tender, rfp and rft docs when they are issued and go straight to the questions. However, we generally recommend firstly reading through the specification. The specification provides detailed information on what services they are looking for and often some great insights into what key points of difference and selling points may be of interest to the client.
You also need to understand and comply with the tender conditions – particularly insurance and liability requirements which are always important to consider.
Well presented tender documents
Your tender docs need to be well presented and professional. Incorporate graphics and infographics where possible and keep a clear, consistent template throughout. It is also critical that you match any branding in your tender document with the client as well as your own website and corporate branding.
A lot of the tender, when reading and scoring your bid, the procurement team will quickly jump onto your website to verify certain information. Having consistent branding helps re-enforce your image as a credible supplier.
Write in a simple, clear and concise manner
Many clients ask for help about how to write a tender document and how to write a tender proposal. They generally ask for an example or sample tender document. Our usual advise, in addition to providing a sample of our work, is to write in a simple and concise manner. It’s important to avoid technical jargon where possible and instead, use simple English. Equally important is to include evidence in your bid to increase your credibility in the eyes of the reader.
Answer the question comprehensively
Response structure is sometimes more important than spelling and grammar. The reality is that if you have a spelling error in your bid, you still have a decent chance of winning the bid. However, if you incorrectly interpret a question, and as a result, fail to provide a comprehensive response, you will more than likely be scored down substantially.
When writing your tender documents, ensure that you focus on each word in the question. Interpret it broadly and directly answer the question based on that interpretation. Provide case studies and other supporting evidence as required and ensure you provide the necessary detail in concise and easy to read manner.
Bullet points and sub-headings are great for breaking up texts so it is easy to read.
Help with your tender documents
For assistance with your next tender or bid, contact our team here at The Tender Team. We help businesses, including small and medium businesses, across Australia write winning tenders and bids.
