Tender and Bid Writers in Canberra

Our team of tender and bid writers in Canberra have been helping local businesses and larger organisations write tenders and bids for over nine years. We love helping business in Canberra, across the ACT and the wider region win public and private sector contracts.

Our team of experienced consultants understand what it takes to win government and private sector contracts and will leverage on this experience to deliver you results.  We have successfully written hundreds of tenders and proposals to all three levels of Government (local, state and federal).

Bid writing for to the ACT Government

In addition to Federal Government departments, we have strong experience and have achieved great success helping our clients win contracts with the ACT Government. We have written bids to:

• Department of Chief Minister, Treasury and Customer Service: Mostly related to IT and ICT  tenders as well as fleet management and property bids. We have also assisted building and construction companies with bids for maintenance and renovation works as well as equipment supply including the supply of office equipment.
• Department of Communities and Justice: We have written tenders covering allied health services, support services and a broad range of community services. This includes helping community service providers and disability support providers bid for social services contracts. Our team has also assisted rehabilitation providers to bid for correctional services contract and law firms in legal advice contracts. Our writers understand the values you must align with and language you need to use in order to win contracts with the Department of Communities and Justice.
• Department of Education: On a broad range of tenders from maintenance and construction tenders for schools in Canberra to the provision of professional services such as consultants to the education industry. We have also assisted IT services companies to bid for the provision of educational technology and have helped transport and logistics companies bid for transport services. A key strategy to help our clients win Department of Education Tenders in the ACT is to keep a strong focus on student outcomes and student wellbeing. This generally needs to be a central theme in most bids.
• Department of Health and Canberra Health Services: We have helped businesses from all industries bid for contracts including for providing medical equipment, healthcare services (allied health and nursing) as well as building and construction and IT. Although it’s a healthcare department, the bids we have worked on are not restricted to healthcare. The department of health procures a range of services such as cleaning services, maintenance, building and IT. We help clients win by taking a patient-centric approach and ensuring we focus on the whole of life cost of the tender or bid.
• The Environmental, Planning and Sustainable Development Directorate: For tenders related to environmental consulting services as well as construction and landscaping. We have also helped clients write bids for environmental services (waste management contracts), planning services and the implementation of large infrastructure projects.
• Justice and Community Safety Directorate: We have experience helped businesses in the ACT as well as across Australia bid for contracts for law enforcement services (such as police equipment, training and recruitment) as well as legal services and correctional services bids.
• Transport Canberra and City Services: These proposals and RFTs are generally associated with the transport sector and include roads and maintenance, infrastructure development. We have supported professional services firms (such as environmental consultants, urban planning and other associated professionals) with proposals for consulting and professional services contracts to the Department. Our bid writers have also helped infrastructure companies and large service providers write bids for bus services, the development of light rail infrastructure and maintenance and road and construction maintenance. We have also helped local businesses bid for city services related contracts including street cleaning.

In addition to the above ACT Government Departments our team has been involved in RFPs to community Councils including Belconnen Community Council, Gungahlin Community Council, Inner South Canberra Community Council, Molonglo Valley Community Council and North Canberra Community Council.

Strategies to help you win government contracts in the ACT and Canberra

Some strategies you can employ to win more Canberra Government Tenders Government and private sector contracts in the ACT and Canberra include:

• Focus on the local community. There are local content questions in most ACT Government RFTs and RFPS and they are generally critical to success. The reality is that to score well, irrespective of the quality of your services and your expertise, you need to come up with a comprehensive plan about how you will help local businesses, the community and social groups. Look at this from different perspectives. Talk about supporting local jobs and training and apprenticeship opportunities for local residents. Talk about supporting local businesses. How will you ensure you procure locally. Talk about local social groups – how can your service benefits disadvantaged groups in Canberra. The reality is that the ACT Government wants the money from it’s contracts to flow back into the ACT community and not to another state.
• Using the right language – This is not limited to using the language the Government use and want to hear. You also need to write concisely and in the active voice. Adopt the latest readability strategies and tailor your writing to the opportunity. You need to write like you are telling the story and talking to the reader about why you are the best business to deliver the works.
• Focus on delivering benefits to the ACT Government (or Federal Government) that go beyond a quality service. Governments (and private companies) love to award contracts to local companies. It almost guarantees them that the downstream economic benefits of the contract (for example employing locals, using local suppliers and supporting the local community).
• Focus on the triple bottom line – The environment, social benefits and disadvantaged groups all need be addresses well to secure contracts in Canberra and the ACT. Talk about how you will benefit disability groups if awarded the contract. Will the contract create any jobs that may be suitable for people with a disability? Are you working with any specialist recruiters to identify potential candidates? Think about what specific environmental initiatives you are putting forward. If you are tendering to provide IT services to a major federal government department, you may think the environment is irrelevant? However – talking about how you will recycle old computer equipment when upgrading is something that is covered in most IT tenders.
• Provide evidence – Unfortunately it is often not enough to state facts to the reader and expect them to believe it. You need to provide evidence to back up what you are writing. Testimonials not only from previous clients, but also from suppliers and other stakeholders based in Canberra and the ACT as well as nationally are helpful. Also – remember to provide evidence of membership into relevant industry associations as well as supporting documentation for health and safety, environment, quality assurance and other critical areas.
• Ensure you comply – compliance with key and the procurement teams at local Councils across the ACT as well as the Territory and Federal Governments are well known for being strict when it comes to tender compliance. You need to make sure you meet all the mandatory criteria and have the correct and compliant supporting documentation required. This is critical and our team will review your bid against the criteria to ensure you comply.
• Write a detailed methodology. Whether you are bidding for a building project, or a community services contract, you need to write a detailed methodology. Your methodology needs to demonstrate that you have thought through the contract and you understand the potential challenges. You will need to show that you have a solution that keeps the procurement team involved and informed, and is sustainable over the long term.

Our team of bid and tender writers help organisations large and small submit compelling submissions in order to secure long term contracts and write quality responses to selection criteria questions in Canberra. We understand the Australian Capital Territory market, local industry and government structure and environment.

How we can help you win more contracts

Whether it is a must-win strategic defence bid, or a local council concreting tender, we will help you through:

• Building a tailored tender template and graphics
• Incorporating and developing key win themes into your bid
• Helping you conduct a bid/no bid review
• Understanding, explaining and ensuring compliance with the RFT, RFQ or RFP
• Deconstructing key questions to ensure you provide a comprehensive and compliant response
• Developing your team profiles as required
• Responding to all the questions comprehensively
• Introducing custom graphics and info-graphics

It’s important to assess and understand your competition, as well as the motivations of the client for going to market. This helps to put forward a proposal that is compelling and meets and addresses their needs.

Our track record

86%. That is our historical win rate for bids we have written in the ACT. We’re thankful to the clients who have given us the opportunity to assist with their bids and tenders year after year. Our solid track record of helping businesses retain existing contracts and win new business has been forged over the past seven years we have been in business. We’ve helped companies large and small bid for a range of opportunities including to the ACT Government and Defence Canberra as well as multinational corporations. We know it’s not only critical to meet deadlines but to deliver a quality response that clearly articulates your key points of difference and delivers your key messages.

We provide a flexible tender writing service and will work closely with you to guide you through and complete the response process. If you are completing the tender process in-house, and are looking for guidance on certain questions, we are able to assist with a selection of questions as required.

We are committed to excellence and will challenge you on all aspects of the response, flesh out content and request additional input where necessary. Graphics and infographics are critical to any proposal or submission, and our in-house graphics person will provide assistance where required.

Our tender and bid writers in Canberra expertise include:

• Deciding whether to bid for an opportunity or not
• Drafting tender documentation
• Coordinating the bid process
• Formulating the proposal strategy strategy
• Writing blogs
• Copywriting
• Infographics and graphics
• Writing company reports and other proposals
• Reviewing your existing tenders and bids and providing feedback and tips for improvement
• Re-writing your existing content in order to develop an exemplary master tender response.

We add value through:

• Developing a professionally presented submission
• Drawing on our expertise to ensure you implement best practice
• Drafting well structured, detailed responses to questions

We like to think we take the hassle out of the proposal process for you so that you are able to focus on running your organisation. Furthermore, we provide strategic advice to experienced tender writers, bringing fresh ideas and initiatives to the tender response.

Our team of tender and bid writers in Canberra are available 24/7 (although we generally prefer you don’t call at 2:00am on a Sunday morning, but if you do, there is still some chance our Director, Jason Cooney, will answer). We also provide a recruitment process for your long term resourcing needs. We meet deadlines, deliver on time, are responsive and know how to write. Our fees are flexible and transparent and designed to deliver value.

Our experience extends to the following industries:

• Engineering including infrastructure and demolition, structural and civil services and electrical.
• Professional services including legal, accounting and recruitment. We are the go-to consultants for a Canberra based law firm, recruitment firm and a boutique accounting firm when they require bids and tenders.
• Maintenance: including building maintenance services tenders. This extends across all service categories including grounds maintenance, building maintenance, electrical, plumbing and security. We also write bids for facilities management and asset maintenance companies.
• Equipment Supply.
• Infrastructure: Including roads and other major infrastructure and PPP projects.
• Health and Medical: Including pharmaceutical bids for the provision of medicinal products. We have also assisted manufacturers of beds and other suppliers with assistance on tender and bid applications for the provision of products. In addition, allied health services providers and providers such as speech therapists and psychologist have worked with our team to develop their bids.
• Manufacturing
• Construction: Including all trades such as roofing and tiling, concrete kurbing, building and construction.
• Defence. For additional information on our defence capability, please refer to our defence page found here.

Call our Director, Jason Cooney, or on 0410 448 770 or email info@thetenderteam.com.au to discuss your next bid or opportunity and how we can help you win your next bid in 2024.