Writing Equipment Supply Tenders

Equipment supply tenders are highly technical and often very prescriptive. Procurement panels usually consist of product experts, as well as representatives from finance and general management. It’s important when completing equipment supply tenders, you keep in mind that simple English and concise communication can be a key differentiators.

With margins often set as industry practice, and service levels being similar among competitors, the look and feel of your tender or proposal can make a substantial difference.

Our experience writing equipment supply bids

Since our inception in 2007 up until now (late 2024) we have been helping businesses and organisations from all industries write and win equipment supply tenders across Australia. Our team of writers have written bids that involve:

• Mining and Resources: These include the supply of mining related equipment such as heavy machinery, safety and PPE equipment as well as parts for mining trucks and drilling. We have written bids to nearly all the major mining companies and have also helped couriers involved in the equipment supply chain to win bids.
• Construction and Infrastructure: In addition to bids and proposals for the supply of raw materials, we have also written bids for construction machinery such as excavators and a range of building tools and equipment.
• Healthcare: We have worked on the supply of specialist healthcare products for our clients across Australia and New Zealand. This includes assisting with tenders and bids for the supply of healthcare machinery (MRI, X-ray and other machines) as well as hospital supplies. For example, we assisted a key supplier to secure a contract with Victorian health for the supply of healthcare products for a three year period. We also worked on a number of bids and tenders for vaccine and healthcare safety equipment during the Covid pandemic.
• Manufacturing: Our team has worked on manufacturing tenders both in Australia and internationally. This has included working with businesses to win contracts for the supply of industrial machinery, robotics and other automation equipment. We have also helped innovative companies from Australia apply for grants and funding both in Australia and internationally.
• IT and Telecommunications: Our writers have helped ICT businesses write bids and tenders for the supply of IT equipment. This includes for Digital Marketplace and other government programs as well as the corporate sector. IT equipment tenders are generally highly competitive though the benefit is they are usually long term and provide a consistent flow of income.
• Transport and Logistics: We have helped clients write transport and logistics tenders including bulk haulage tenders. We have worked on supply chain tenders and supply chain management tenders also including for 3PL logistics providers.
• Machinery Tenders: Our team has worked with businesses in Sydney, Melbourne, Perth and Brisbane on bids for the supply of machinery. We understand the importance of compliance with these types of bids and how to communicate to the corporate sector on bids which are highly technical and complex.

How our consultants can help you win

Our consultants will work closely with you to ensure the key differentiators of your product are clearly conveyed. We understand that equipment supply tenders often involve educating the client about your product or industry. Having completed numerous equipment supply tenders over the past seven years, we understand what clients are looking for and their concerns surrounding supply chain management and how to address them.

There is also the need to project manage the bid process, write with flair and produce a credible and professional tender – all skills that we nurture and refine here at The Tender Team.

Often for large organisations procuring the supply of equipment, after-sales service, payment terms and lead times are equally as important to price. Product quality needs to be detailed and explained, and prices can vary greatly given the potential for large volumes. We will advise on bid/no bed decisions, pricing strategy, and overall presentation to ensure you have the best prospects of success in equipment supply tenders. Our experience extends across all industries including Information Technology, Biomedical and Construction for national companies such as Cochlear and Fulton Hogan.

Our team will help you:

• Write your bid
• Project manage the response
• Undertake the bid/no bid process

Call us on 0410 448 770 for a detailed review of your current tenders, and complimentary initial consultation. We provide fixed fees and in turn, budget certainty. We also provide a flexible, responsive and round the clock service to help bring your tenders and bids up to industry best practice.