How our team of bid and tender writing consultants can help you win contracts in Sydney and NSW
We are a team of five experienced and expert bid writers with experience in all industries such as:
- Construction
- Medical
- Trades and building (HVAC, Electrical, Plumbing and many others)
- Facilities maintenance
- Professional services
- NDIS and disability
- Medical
- Defence
- Community and Social Services
- and many more.
Our offices are located near Hyde Park, a short walk from Museum Station in Sydney. From here we services our Sydney and NSW based clients – and deliver bid, tender and proposal writing services to businesses and organisations large and small.
Our team are a friendly and hard-working groups of consultants with top tier in-house experience including working in proposal writing roles for ASX listed companies and Tier-1 law and accounting firms. We bring a combined 120 years bid and tender writing experience with ASX-listed companies and other large professional services firms before becoming consultants. We understand what best-practice is in bids and our sole mission is to help our clients win contracts.
Our key capabilities include:
- Writing tenders, bids and proposals.
- Finding tender opportunities for you.
- Identifying win themes and interweaving these into your proposal.
- Project managing the tender process from start to submission
- Designing infographics and graphics that clearly convey your message
- Assisting with complex government bids
- Developing supporting documentation
Our expert tender writing consultants will help you:
- Write your bid or tender
- Review and improve your existing tender
- Develop a tender library (to make tendering and bidding more efficient)
- Proofread your tender prior to submission and add in professional graphics and infographics.
What we do to help you win government and private sector contracts in Sydney and across NSW
- Legal Services Panel Win: Over the years, we have helped many clients write and win legal tenders for government and private sector panels. For example, we worked closely with a Sydney based law firm with regional offices in Newcastle to assist with their bid to Transport for New South Wales. They had a solid government practice but were feeling threatened by larger law firms and the competition they would bring. In addition to helping our client write the bid, we helped them strategise their win themes and figure out what to focus on.
- Strategy we employed to help them win: We worked with our clients to identify two key points of different which they should focus on. The first was the total amount of specialist lawyers they had. This was critical as in larger firms, including large accounting and legal firms, there may be large numbers of consultants put forward in bids, however, more often than not they are not specialised. We demonstrated that although our client had a small team, they were all specliasts in the proposed practice Area. Secondly, we talked about the regional presence of our client and how this would enable them to provide legal service more seamlessly across regional and remote NSW. Both these points were critical to their success.
- Facilities Maintenance Contract (Education) – Contract win: Our client was a large facilities management and maintenance provider looking to secure a contract with a Catholic School Education group with three large campuses. Our client provided cleaning and security services. Although they had a quality service offering, they had limited supporting documentation and lacked general branding and presentation in their proposal. The school had a sophisticated procurement process with a number of levels of board approval required for review and sign off of the winning contractor. The tender had a short turnaround time of 14 days and had invited a number of much larger service providers to tender.
- Strategy we employed to help them win: We worked with our client to quickly create the supporting documentation, as well as build on their existing content with graphics and infographics to bring their bid up to a winning level. We identified that they needed to stress their performance to date was exemplary, and that they over-complied with supporting documentation and internal systems and processes. Finally, when writing the bid, we presented our client as an organisation specialised in servicing the education sector which was very appealing to the procurement panel.
- Large construction company – tender library: We began working with a large construction company based in Sydney that was tendering for different opportunities on a daily and weekly basis. They had good quality submissions and a strong team of internal bid writers. We helped them create a tender library. They were producing great bids, however, they were inefficient and did not have a central depository of information and content. This meant that a bid that would normally take one week to develop would end up taking two or three weeks. The time was mainly lost to bidding inefficiencies.
- Strategy we employed to help them win more contracts: We created a tender library for the company and trained their staff on how to use it. This enabled them to bid for more opportunities and to increase their overall bid quality. Over a period of three months, they reduced their bid preparation time by 60%. There was no decrease in quality. The opposite. They were able to spend more time perfecting their bids. After a year of the tender library being implemented, they had increased their success rate by 22% and managed to reduce the amount of time spent on bids to 1 FTE.
Why our Sydney based team is best placed to help NSW businesses
Being based in Sydney and regularly travelling across NSW provides us with a number of key advantages. We have our finger on the pulse of the market and understand the political context of what the NSW Government and are local governments are doing. We are also well placed to write local engagement and participation plans. For nearly all government tenders in NSW, you need to put forward a comprehensive plan of how your proposal will benefit the local economy.
We can write these quickly and effectively as we understand the state, understand the city, and understand the types of local employment issues that typically arise. When we write, we write with a ‘Sydney and NSW look and feel’ and ensure the reader and procurement teams quickly understand that your business is submitting a highly localised bid.
We can also attend your offices as required. This is generally not required for most of the bids we work on. However, from time to time, it’s a substantial benefit. Printing and submitting a bid is no problem, and we can visit your offices and sit next to subject matter experts in order to extract key information.
Our team of bid, tender and technical writers in Sydney understand the local economy, the major industries, and the way local and the NSW State Government procures. We have helped ASX listed organisations tender for billion-dollar construction projects, as well as local businesses in Randwick bid for a small Randwick City Council contract. We’ve been helping local businesses win more work for over ten years.
Our team was born and bred in Sydney and over the years, we have travelled extensively across regional NSW and gained an understanding of the types of bids and tenders regional NSW businesses are looking to win.
Small businesses are often described as the engine room of the economy, and we have helped many small and medium businesses secure contracts with government and private organisations.
Areas We Service
We service businesses across New South Wales from our offices in Sydney. We have clients locally, including in Randwick, Belmore, North Sydney, Canterbury, Cronulla and Silverwater. Although based in Sydney, our team of consultants have comprehensive experience assisting clients based in rural and remote NSW including Bathurst and beyond. Our team has helped businesses win contracts with a many government departments and private sector clients:
- NSW Aboriginal Land Council
- City of Sydney
- City of Wodonga
- Albury City Council
- Blacktown City Council
- Campbelltown City Council
- Hornsby Shire Council
- Sutherland Shire Council
- Waverley Council
- Griffith City Council
- Hunter’s Hill Council
- Inner West Council
- Wollongong City Council
- Tamworth Regional Council
- North Sydney Council
- NSW Department of Health
- City of Ryde
- City of Parramatta
- Department of Education
- Department of Communities and Justice
- NSW Ministry of Health
- Department of Premier and Cabinet
- Department of Transport
- Family and Community Services and Justice
- Transport for NSW
Regardless of if you are located in the Sydney CBD, like us, or in Byron Bay, we know Sydney, we know NSW, and we have experienced in national tenders. Therefore, our consultants are well placed to help you win your next tender or bid.
Arrange a quote for help to write your next tender or proposal
Call our Director today on 0410 448 770 or email your RFP, RFI or RFQ documents through to info@thetenderteam.com.au and we will provide a quote.
Our Fees and Service
We offer:
- Fixed project fees
- A strong depth of resources
- Industry expert consultants
- A library of templates to enhance your response
You can read more about our fees here.
How we improve your bids and proposals
When you employ us, we will employ a range of methods to achieve bid and tender best practices. These can be appointed by your in house staff and include:
- Use of graphics and infographics to ensure strong aesthetic appeal and to graphically communicate complex solutions.
- Sentence and writing structure to make it easier for the reader and ensure key win themes are communicated.
- Development of win themes and telling a good story that communicates and differentiates your bid or proposal from the competition.
- Bid / No Bid decisions to ensure that you allocate resources to opportunities that will deliver results.
- Adoptive positive language and the active voice throughout your bid.
- Drafting detailed and compelling content that is based on evidence and clearly articulates your capability to deliver the tender.
- Actively project manage the bid from start to finish.
Our bid writers in Sydney will employ a range of strategies including:
- Developing win themes in your executive summary. The executive summary is the perfect opportunity to win over the reader. Sometimes, aside from the pricing, some of the review team will only read the executive summary. Therefore, it is critical to take the time to draft a quality executive summary. This is an opportunity to put your case forward as to why you should be selected. It’s also an opportunity to summarise your key points of difference and win themes and introduce key personnel.
- Persuasive writing. We will ensure that the text we draft is engaging. Regardless of if you are a large corporation bidding for a multi-national project, or a small business aiming to secure a local council contract, the reader wants to read a good free-flowing story in each response that is informative and compelling.
- We use graphics and infographics to get the message across. People read and interpret information in different ways. Some prefer to read text, whilst others absorb information through images. It’s important to have both in order to appeal to different potential readers’ interpretation styles.
Two strategies to win you more tenders:
Utilise efficient information systems
This means you must manage the transfer of information with ease and fluidity. Having a good management structure in place greatly helps this process along. It is required for when you must procure large amounts of information for the tender. Such as key personnel CVs or financial data and insurance policies. It is always greatly beneficial to utilise efficient information systems in order to remain focused, remain efficient and remain on the path to tender success
Simple language
Do not write in a manner that would grant a PhD and instead focus on delivering your intended piece of information across with as much simplicity as possible. It is as Leonardo da Vinci himself put it:
“Simplicity is the ultimate sophistication”
You are not looking for a grade, nor are you looking to be commended for your linguistic mastery. Instead, you are looking to create business opportunities, and are competing with many others. For this reason, you must incorporate simplistic language use coupled with a positive tone in order to achieve the best results.
Our tender writers believe the key to successful tenders is not to convolute the language through the use of complex and inter-changing paraphrases and linguistic lingo, but instead to incorporate simple, easily understood, and positive language to portray clients in an exemplary light.
If you have an upcoming proposal you need to prepare for, or have a submission to respond to with only a few remaining until the deadline, we are here to help. As a boutique consultancy, we are available 24/7, and have lightning-fast turnarounds if required and will take the stress and workload off you in peak periods. We can also assist in the preparation of CVs, profiles and expertise, ensuring you have a standout template ready to work from when a Bid hits your desk.
