About our arboriculture, landscaping and tree management writing service
Our team of tender and bid writers here at The Tender Team have helped many landscaping, grounds maintenance and arboriculture businesses across Australia win government and private sector contracts. From federal, state and local government contracts as well as the private sector, we have helped businesses secure contracts and increase their revenues.
We have a 95% success rate in landscaping and vegetation management tenders and have worked on some of the largest mowing, vegetation, slashing and stump grinding contracts across the country. In this guide, we provide some strategies on how to write wining tenders and are ready to assist clients across Australia win more contracts.
Strategies to help you win
1. Ensure your WHS and QMS documents are tailored to the industry
Government and even private sector procurement teams are quite sophisticated and will take the time to read through your WHS and Quality Management systems and documentations. That means that downloading documentation that is generic and attaching it to your bid or tender is generally not good enough. You need to provide SWMS and other health and safety that is firstly tailored to the landscaping and tree maintenance industry, and secondly, tailored to the types of issues you will typically face in the contract you are bidding for.
The same applies to quality assurance. Government departments want to know that you have tailored quality assurance processes in place that are relevant to your operations. This means practical steps in your systems and processes that are tailored to grounds maintenance and landscaping operations.
2. Tailor your bid to the local area and develop an effective local engagement strategy
It doesn’t matter if you are bidding for a local Council or shire tender or a state government tender. Even if you are tendering for a private enterprise tender, you need to tailor your tender to the local (or state) area you wish to operate in. This will help you score well in the procurement process as it shows that the downstream economic benefits of the tender will flow through to the local community. Some easy ways to benefit the local community (and your chances of scoring well and winning the contract include:
- Talking about how you will hire local employees this can include apprentices or even local contractors and subcontractors the key point is to show that you will hire locals and you will contribute to employment in the local area.
- Detail how you will procure equipment from local businesses and suppliers. This helps ensure the economic benefits of the contract flow through the local community by helping local businesses and also shows that you’ve done your homework as to what local businesses you will support and how.
- It is a great idea to support local community events. Take the time to look at the different local community events you may want to support as well as different charities that you may wish to support. Showing the procurement team that you are serious about supporting a local charity or community event is important as it will show the reader that you are serious about ensuring profits are redistributed into the community where feasible.
3. Detail the benefits of your equipment
Another key point which is critical to discuss when writing your is your equipment. Most businesses focus on their personnel and talk about the experience of their personnel and how much experience they’ve got as an arborist or landscaper. And it’s important.
What is often equally important is your equipment. You need to talk about the equipment you use and what equipment you have invested in. You then need to talk about the benefits of that equipment and how this helps you deliver a more quality service to a local council or even private client.
It’s important here to consider any environmental benefits of the equipment that you’ve purchased or even noise benefits when conducting work in a local government area. Either way, listing and detailing your equipment and demonstrating that you’re a business that is committed to investing in and using innovative equipment in the landscaping industry is important and will strengthen your bid.
Our experience helping arborists, landscapers and vegetation management businesses win contracts
Our team of bid and tender writers have helped businesses across Australia write bids and tenders and wind contracts with the local, state, federal government as well as the private sector. We’ve helped landscaping businesses write bids and tenders to schools, universities, private property management companies, strata management companies and even boutique estates.
Our experience extends across all of Australia, including Melbourne, Sydney, Adelaide, Perth, Brisbane, Darwin and Hobart, as well as in regional areas and remote areas where we’ve helped businesses win some large slashing contracts in the NT and other arboriculture contracts across the country.
Our understanding of the industry extends to all different aspects of the industry. For example, we’ve helped landscapers, arborists, vegetation management businesses, horticulture providers, and even other environmental contractors write tenders and secure government contracts. This means we understand the industry and all the different specific professions associated with it.
Our Director, Jason Cooney, has been riding grounds maintenance and landscaping contracts for over 15 years and has strong experience, particularly in riding to local councils and the state and federal governments. Our team of writers here at The Tender Team have experience helping with all types of industry tenders including:
- Vegetation management
- Arboriculture
- Grounds maintenance
- Landscaping
- Environmental services
- Arborist services
- Large-scale vegetation management
- Landscape maintenance
- Weed and pest control
- Environmental rehabilitation
- Facilities management.
How our team of writers at The Tender Team can help you win your next contract
Our team can help you with the entire bid and tender preparation process for your next landscape, vegetation management or arboriculture tender including:
- Tender identification and bid/no bid decision
- Finding relevant opportunities
- Developing your win themes and understanding the evaluation criteria
- Writing tailored response that reads well and is backed by evidence
- Developing vegetation management and arboriculture plans and methodologies if you require them for the bid
- Preparing operational plans and schedules as well as project management plans
- Helping you put together a value proposition
- Editing your response and creating professional graphics so it reads well and looks great
- Submit it directly or on online portals such as Tenderlink, VendorPanel and ICN Gateway
A track record of winning tenders across Australia
Jason Cooney and our team of writers here at The Tender Team have a track record of winning contracts including:
- Local council contracts in NSW, QLD, VIC, SA and NT.
- Department of Transport and RMS contracts in New South Wales, Queensland, Northern Territory and South Australia.
- Contracts with a range of other state government departments in each state and territory across Australia.
- Private property management companies and strata management companies.
- Private and quasi-government entities including energy companies for tree-clearing works near powerlines.
The types of tenders we have experience working on:
We have experience working on a range of tenders including for works associated with
- Tree removal and stump grinding (including panel appointments)
- Street tree and management contracts as well as urban forestry and clearing
- Vegetation management on roadways and highways
- Commercial landscaping and mowing (for example, we have successfully supported the tenderer of the Brisbane City Council mowing contract
- Weed control and environmental management tenders
- Maintenance of parks, sports grounds and other open spaces.
Frequently asked questions about our tenders
How do I win more landscaping and vegetation management tenders?
You can win more contracts by:
- Implementing a robust bid / no bid process
- Checking that you comply with all the requirements
- Localising your bid or tender as much as possible
- Putting forward you’re A-team of qualified personnel
- Talking about your equipment
- Coming up with a value proposition and talking about technology and compliance.
Is there a consultancy that can help me write my vegetation, landscaping and grounds maintenance tender?
Yes. Here at The Tender Team, we can help you write your tender from start to finish. We are experienced in helping businesses of all sizes write bids and tenders and win landscaping contracts.
Talk to our team of writers about how we can help you win (or retain) your next contract.
