Our bid and tender writers in Melbourne
Our team of bid and tender writers in Melbourne, led by Jason Cooney, understand the Victorian economy, market industries and government procurement processes.
We have been helping businesses organisations from a broad range of industries across Victoria secure state and national contracts for over seven years. With experience in both government and private bids and proposals we love helping businesses write and win contracts.
Our team of tender writers have all the tender writing templates you need including supporting documentation such as safety, environmental and quality assurance documentation to help you win and help you navigate the complex government requirements.
Strategies and Tips to Win Tenders and Bids
Executive summary: Your executive summary needs to be compelling, concise, and to clearly articulate your win themes. In addition to being a summary of your proposal, you also need to hit them between the eyes and outline why you should be selected for the tender.
- Do you have a unique or innovative solution?
- Will your Directors be hands-on in delivering the services?
- Do you have a pricing strategy linked to your methodology that will deliver value?
- Will you have a big focus on safety? How this will set you apart?
- Why does your previous experience and specific expertise make you the right choice?
Take your executive summary one step further from being a summary, and turn it into a compelling, convincing document that will put the reader in the right frame of mind from the start.
Win themes: It’s important to develop win themes that link your key points of difference to the tender and what they are looking for. Once developed, these need to be interwoven into your proposal to deliver a consistent theme.
Tender review teams have so much content to read and review, that sometimes they only take away 3 – 5 key message or points from each tender. These are your win themes.
When developing your win themes you need to look at your bid from the perspective of the buyer. If you have an outstanding track record, and your competitors also have an outstanding track record – it won’t make you different. If you have an outstanding track record and you are skilled in ensuring that your lessons learnt from previous projects will be incorporated into new projects and your overall service – it sets you apart.
Active voice: When writing the tender it is critical to use the active voice throughout the document.
This shows the confidence that you will deliver what you say and puts the reader in a positive frame of mind. Boldly declaring what you will deliver as part of the contract and using the active voice will increase your credibilty in the mind of the reader and provide them with the confidence to select you.
Detailed responses: Quotes, evidence and detail. They all help to make a compelling proposal or bid that gives the reader confidence that you will deliver a quality service if awarded the contract.
It’s important to write concisely. It’s equally important to go into sufficient detail. That means attaching evidence and testimonials from suppliers and previous clients.
For each question, be sure to answer the question comprehensively. Where a question asks for a case study to demonstrates your previous experience, for example, talk about:
- What personnel were involved in the project and if they will be involved in this project?
- What challenges were encountered and how did you overcome them?
- How did you manage quality on the project?
- Were there any safety issues?
- What did you do that was innovative?
- Did you exceed any of the KPIs or deliverables?
Don’t just provide a short summary of the services you provided.
How we add value to your bid:
We will add value to your bid by:
- Drafting your content from scratch, or tailoring existing content
- Project managing your proposal from start to finish, enabling you to focus on core business
- Driving best practice
The full range of bid and tender writing services we provide include:
- Tender identification
- Assistance with the bid / no bid decision
- Graphics and template design
- Content writing
- Tender response management
- CV writing and development
- Editing and proofreading
Types of service we provide
We provide a full range of tender writing and review services. These include:
- Reviewing your tenders and providing feedback
- Creating a bid and tender library for future use
- Managing your tenders from start to finish
- Writing your response.
Delivering a quality result
When you retain our services we will ensure we deliver a quality result. That means our tender and bid writing consultants will challenge the norms within your organisation and work with and coach key stakeholders to gather as much information as possible.
Our bid and proposal writers will incorporate win themes and use graphics where appropriate, to convey complex solutions in a simple and easy to understand manner for the reader.
For larger tenders, we will actively project manage the process from start to finish, ensuring all moving parts work efficiently, and any issues are quickly identified and raise.
We have experience in nearly industries such as:
- Transport and Logsitics
- Professional services (legal, accounting and legal)
- Building and trades (carpentry, plumbing, electrical, tiling, civil etc)
- Health and Medical
- Community Services
- Maritime and Marine
- IT & ICT
- Many more.
What we will do
Our experienced team of bid and proposal writers will take ownership of your response and free your time up to focus on your immediate tasks. It doesn’t matter if it is your first tender, or you draft bids and proposals on a weekly basis, our team of tender writers in Melbourne will add value by either coaching you through the process and guiding you through what you need to do to deliver a quality response, as well as challenging internal stakeholders and ensuring existing content is improved upon.
We are also able to assist you with strategy and direction, professional visual design, presentation and training, workshops and coaching and mentoring. That means if you want to completely revisit your tenders with a view to refining them and improving them for the longer term, we are your team to assist. Whether you know an opportunity is coming up, you have an existing opportunity that has hit your desk with limited time to respond, our tender writers in Melbourne can assist. As a boutique consultancy, we provide a 24/7, highly responsive service. We can also assist in the preparation of CVs, profiles and expertise, ensuring you have a standout template ready to work from when an opportunity hits your desk.
Our fees and service
We offer fixed project fees, a strong depth of resources and knowledge and a library of templates to enhance your response.
Check out our fees page for more information or call Jason on 0410 448 770 to talk about your next tender.