Our team of bid writers helps real estate agents and property and facilities maintenance and management companies submit tender to the government (including the NDIS) and private sector. Businesses of all shapes and sizes, including small property maintenance companies to national real estate property management operators need to write compelling bids and tenders to win new work and secure long term contracts.

Our team of skilled tender writers understand the nuts and bolts of the property industry as well as what government and large facilities maintenance clients are looking for. We can help you with every aspect of the tender writing process for property maintenance contracts including:

• Deciding whether to bid or not. This is a critical decision to ensure you don’t waste internal resources and time on a bid you are unlikely to win.
• Writing the responses. We can write your responses to the bids from scratch and answer each and every question. If you prefer, you can also write the initial draft, and we can review and improve your response. Either way, by the end of the process, you will have a comprehensive response to each question.
• Develop graphics and infographics so your proposal is presented professionally. This has become increasingly important since most clients now expect a professionally presented bid even for small property maintenance tenders.
• Project managing the response. This is mostly for larger proposals which are often national. There are often multiple documents required, input from all different stakeholders and departments and sometimes an online upload and submission procedure that can be challenging. We are able to manage the entire process from end to end to ensure you submit a compelling bid.

What information is typically requested in property maintenance tenders

Property maintenance is often an overlooked and unexciting field to work in but for certain businesses, it can be lucrative and straightforward. Clients will require your services constantly for their locations and the tender itself presents an opportunity for the business to expand in scale with the high prospect of guaranteed work.

The tender process for property maintenance often asks applicants for the following requirements in order to be considered;

• Value for Money Proposition – How do you perform your services or what advantages can you take hold of in your property maintenance service lines to distinguish yourself from competitors?
• Staff – Experienced cleaners with considerable tenure and credible references are always positive in any tender response.
• Equipment – While most property maintenance tenderers will supply the basics in cleaning any government or private clients’ property portfolios, the strongest candidates are usually well resourced with multiple vehicles and cleaning kits to service more than one location at once.
• Emergency Response – Tenderers with dedicated and well-defined emergency response schedules will help to alleviate client concerns when a nasty incident needs to be cleaned and/or removed immediately.
• Client History/Prior Experience – While not every tenderer will be able to supply evidence of this; other more experienced competitors will naturally set out their comprehensive work history for the benefit of the client. Experience is always a factor that is considered in every tender and property maintenance contracts are no exception.
• Lasting Relationships – No client wants to find a new provider for their property maintenance constantly every year or so. Tenderers with a long-term orientation in how they perform their cleaning and maintenance services are always an attractive proposition and one that a client will resist moving away from whenever possible.

We offer price certainty to clients and usually provide a fixed fee quote for all aspects of our tendering service. We can supply the full range of supporting documentation for bids and tenders such as:

• Quality Management Plans
• WHS/OHS Management Plans
• Environmental Management Plans
• Safe Work Method Statements
• Marketing, Business Continuity Plans and more

Our track record of success helping clients win property maintenance bids

• Helping a grounds maintenance company in Brisbane to win a contract to maintain a total of eight apartment blocks. This entailed submitting a bid for the provision of grounds maintenance services including cleaning and horticulture.
• Assisting a property maintenance company in Perth with a bid to a large strata housing provider. This was a large, complex bid that involved providing services to over sixteen different buildings. Our client was an existing service provider to the strata group. However, this was our clients first time tendering as there was no formal agreement in place. It was a must win – and our client needed to create extensive supporting documentation covering safety and quality control.
• Assisting a cleaning services provider in Sydney to submit a bid for the cleaning of a large industrial complex including property maintenance (handyman and electrical). We helped our client win this bid by brokering a joint venture with an electrical company so they would have the full capability to bid. We also assisted our client to write about response times and service methodologies to demonstrate they had the capability to deliver on the strict and complex property maintenance requirements of the contract.

We help companies across Australia win property maintenance tenders

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about how to put tenders in for property maintenance or email info@thetenderteam.com.au. We provide around-the-clock service, at great rates. Based in Sydney as well as Brisbane and Melbourne, we help clients across Australia write winning bids and tenders in the property industry. We work across all states including Queensland, New South Wales, the ACT, Victoria, Tasmania, Western Australia, the Northern Territory and South Australia.

For many first time tenderers, an environmental management plan demonstrates to any selection panel/procurement team that your business, company or organisation is willing to consider how the local environment plays a role in your direct operations.

Environmental management plans are often asked for in a tender and the Tender Team helps all our clients by either reviewing their current plan from an outsider’s perspective or even supplying one of our own.

Our free template for an environmental management plan for your next tender

Our team often create environmental management plans and environmental management systems for clients who are tendering for government work. We have free templates which we provide clients who would like to create their own responses.

If you are asking yourself – what is an environmental plan and you have a tender due in two or three weeks, we are the team who can assist. Our team of environmental management plan consultants and Environmental Management System consultants can create a plan that reflects the relevant ISO requirements and arrange compliance and auditing.

Will a good environmental management plan help me win the tender? 

Great question. Sometimes, if the tender has a large focus on environmental and sustainability issues, then yes. Other times no – we have completed many local councils, local government, state government and federal government tenders where your environmental plan will not win you the tender. There are many other strategies for writing winning tenders and securing contracts which you can read about here.

However, not having a correct environmental management plan can lose you the tender. That’s because it’s often a requirement / tick a box which you must have in place. Our team of tender writers have quick and easy to use templates we can provide you to ensure you comply.

How do you write an environmental management plan or environmental management system?

For any worthwhile plan, the following sections are usually included to cover all aspects of a tenderer’s policy, vision and procedures to help fulfil their environmental objectives.

Environmental Policy

A company’s environmental policy is usually short and mostly sets out the goals, objectives and timelines for completion. The policy itself should be written in a simple, easy-to-read format for accessibility and clarity on the overall environmental vision of the company.

A policy usually encompasses goals and objectives relating to the following areas;

• Water – Conversation efforts and other objectives for a company or business to prevent themselves from making a negative impact on nearby bodies of water (dependent on the business’s operations).
• Energy – Reduction of electricity and gas usage in a business’s premises, equipment and other property. This applies to most businesses in Australia.
• Paper – Transition to paperless offices, conserving trees and preventing the destruction of natural habitats and their ecosystems.
• Culture – General statements in regards to introducing a greater degree of environmental awareness throughout a business or organisation. Acknowledging the effects of a business’s output or operations is usually the first step for achieving environmental goals and objectives.

Environmental Targets

The Tender Team recognises that while an environmental policy is only a summary or vision statement of any of our tenderer’s environmental management plans, focusing on environmental targets brings greater detail to what exactly needs to be done to achieve the goal of conservation or preservation of the environment.

Environmental targets vary depending on the industry that a tenderer works in. For engineering and construction fields, tenderers will wish to have highly developed environmental targets gathered from previous research that specifies exactly what level of electricity or water usage they will abide for the upcoming term.

For other industries such as IT and finance, the notion of paperless offices and the minimisation of electricity usage is somewhat paramount. Paperless offices are an important prospect for the future as paper printing solutions are reduced with the rise of more transient forms of technology such as tablets and low weight laptops. Electricity powers any office and it is when a large number of industry players in a particular field gather together and agree to reduce electricity usage that environmental issues can be rectified on a large scale. While these industries don’t actively affect the environment through physical tasks such as labour, deforestation, etc, office environments operate off outputs from the natural environment. In doing so, acknowledgement and awareness go a long way towards establishing practical environmental targets that can be abided by.

Action Plan

Taking that step from planning to doing is often a big task for any tenderer in terms of properly following an environmental management plan. While environmental targets specifically detail the goals and objectives required for fulfillment, the Action Plan itself documents how a tenderer will go about using their skills, experience and equipment to be environmentally conscious.

An Action Plan lays out procedures for how to achieve each goal and objective of your environmental management plan.

Sample objectives and methods to achieve them include;

• Paperless Offices – Reduction of printing paper purchased and advocacy for use of tablets and other lightweight computers to store and share information.
• Reduction of Carbon Emissions – Minimised use of vehicles and eventual transition to electric-powered, over gas-powered, transportation when feasible.

Monitoring and Review

The final aspect of an Environmental Management Plan concerns monitoring and review of the goals, objectives and procedures set out to achieve them from the Action Plan. In this section, companies need to define another series of processes to accurately capture whether the plan itself is anywhere closer to achieving their goal than it was from its inception.

A monitoring schedule is a quick and easy way for companies to review their environmental progress, summarising key aspects of their plan and whether or not benchmarks have been met or hopefully exceeded.

In order for this section of the environmental management plan to be used effectively, The Tender Team recommends that a senior management staff member or better yet, the business owner, be identified as responsible for this section entirely.

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about how our environmental management plan can give your tender response that added push against the competition. We provide a round-the-clock service, at great rates.

A WHS management plan is a comprehensive document that any bid writer needs when making a submission for most tenders. The plan itself sets out a minimum level of organisation and care required when attending to the safety needs of their company or organisation’s employees and the workplace itself. Listed below are some of the most important aspects of any WHS Management Plan.

WHS Information

When drafting WHS related documentation such as a WHS management plan, it is critical to emphasise the robustness and attention to detail when of your first aid training. We help review and provide suggestions on how first aid training can be modified depending on the level of risk involved and also the specific sort of activity that an employee is engaged in such as;

• Generic WHS Training
• Risk Specific WHS Training
• Task-Specific WHS Training

In addition and as specified by the WHS Act,  you need to review all aspects of your risk management approach. The risk management approach provides an in-depth series of actions taken by relevant personnel to assess risk and ultimately prevent hazards from eventuating. In many bid documents, our clients usually provide detail to these series of steps;

• Identify the hazard
• Assess the risk
• Control the hazards
• Review the process

The Tender Team is able to carry out this task for you.

Specific WHS Requirements

In many instances, our clients require us to review certain scenarios where WHS procedures in this WHS Management Plan must be firmly established in order to respond to them as below:

Asbestos: Found in many older buildings, this set of minerals is also highly toxic and must be accounted for with an accompanying asbestos management plan and register.

Contractors: Our clients owe the same level of WHS care and attention to not only employees but external contractors and sub-contractors. As these individuals and groups are not directly employed by the company, they are still subject to all WHS regulations as normal employees.

Dangerous Goods and Hazardous Substances: The Tender Team ensure that our clients have covered themselves for all aspects of handling and storing any of these dangerous goods and substances.

Electrical Safety: All equipment is to be thoroughly tested and well maintained to prevent any electrical damage to the equipment itself, user and surrounding workplace. ISO testing and safety switches should be utilised on a proper schedule and whenever possible to enforce the WHS Management Plan’s section on this area. All unsafe equipment is also to be properly removed when necessary.

Falls From Height: Proper installation of ladders, steps and handrails to prevent the risk of serious injury from falling from great heights.

Plant and Equipment: The maintenance and repair and also record-keeping for all relevant tools (powered/non-powered) as necessary in the workplace and completion of any tasks

Slips, Trips and Falls: One of the most common hazards to eventuate due to its nature to happen possibly anywhere in the workplace. The Tender Team encourage clients to pay particular attention to this hazard as it one that can be easily prevented with only minimal use of resources. If not, the consequences can greatly outweigh the nature of the event itself should the employee attempt to recover costs for injuries in court.

Forms and Checklists

As required by many WHS Management Plans, The Tender Team will review all relevant forms and checklists (usually included at the end of these documents) for inconsistencies or suggested alternatives. These forms and checklists will reinforce the WHS Management Plan’s clauses and provide consistent evidence for basic compliance if required for any future litigation.

These forms and checklists are also convenient for relevant employees as a source of first-hand information recorded for the purpose of research and also identifying both positive and negative trends. In doing so, The Tender Team will be able to advise, based off this info provided, on how to improve on any client’s WHS Management Plan through the following evidence.

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about other ways to increase your tender and bids win rate now. We provide around-the-clock service, at great rates.

How our team will help you

Our team of expert bid and tender writers help businesses (including sub-contractors and main contractors) write and win bids and tenders.

We work across all industries such as construction, defence, medical and health, equipment supply, community services and not for profit.

Addressing the sub-contractor issue

For many bid responses, writing about subcontractors in tenders is often covered on both sides so that the selection panel/procuring team are exactly aware of who they are receiving offers from.

For any tenderer, becoming a subcontractor can be an excellent way towards gaining real experience servicing large contracts. The inevitable transition from subcontractor status to an independent tenderer is more easily achieved when subcontractors have performed adequately in their previous contracts and are therefore capable of demonstrating the experience required for large tenders.

In the engineering and construction industries, subcontractor relationships are often enquired about in the tender documents themselves. As a first time tenderer, it is possible to engage other larger competitors on the prospect of a joint bid. This arrangement allows those companies with relative inexperience a pathway into servicing large contracts that they normally would not be considered for.

It is important to note that this applies in oil and gas tenders just as much as engineering and construction. The importance of understanding the nature of subcontracting in Tenders is both insightful and essential for business. There may be times when the highest level of efficiency and quality can only be achieved through subcontracting and therefore, on this front experience is crucial.

A strategy for your next bid or tender

In many tenders, the relative experience is that Catch-22 in which tenders are usually awarded to the most experienced (barring other criteria such as locality, charitable status, etc) but in doing so, many tenderers lack the experience to formulate a strong bid, to begin with. Subcontractor status in a tender can, therefore, break past that barrier and allow certain tenderers an opportunity to build important relationships and learn new skills. The Tender Team is adept at helping our clients craft tender responses that emphasise how convenient a subcontractor arrangement can be for both sides in our tender documents.

There are however disadvantages when it comes to becoming a subcontractor under a tender agreement. In many cases, the main contractor will limit any and all contact between you and the end client, therefore allowing you to demonstrate your skills and gain experience but prevent you from gaining company recognition. Furthermore, subcontractors’ payment schedules are influenced by the main contractor and any failure in performing your specified services can lead to litigation.

However, as a tenderer who wishes to engage the services of a subcontractor, The Tender Team will assist on how best to emphasise this relationship. Leveraging specific skills from the subcontractor alongside our clients’ main talents, we pride ourselves on the selection panel/procuring team getting a clear sense of how our clients’ combined talents distinguish themselves from the competition.

Subcontractor arrangements within a tender response are often created out of necessity, allowing main contractors to focus on the bigger aspects of a large engineering or construction contract while allowing for subcontractors to fulfill the grunt work or more specialist requirements.

At The Tender Team, we review your subcontractor arrangements or status and ensure that all aspects of your intended relationship are perfectly encapsulated in the tender response, all of which being essential aspects in writing about subcontractors in tenders.

Call The Tender Team now on 0410 448 770 to speak with our expert tender consultants about other ways in writing about subcontractors in tenders to increase your tender and bids win rate. We provide around-the-clock service, at great rates.

Our team of ICT Tender Writing Professionals in Singapore are able to provide expert advice on a range of the S$2.82 billion of information and communications technology tenders that have been released by the Singapore Government for the 2016.

These tenders have been released primarily by the Infocomm Development Authority of Singapore and the tenders will mainly comprise of infrastructure and ICT security bulk contracts.  There is a strong focus on infrastructure related projects and our tender writers are experts in drafting these types of tenders.

Our service provision

Here at The Tender Team, our ICT tender writing professionals provide both Singapore based and international clients with a complete tender writing and management service including:

• Tender Review
• Bid/No Bid Analysis
• Initial Content Drafting
• Drafting and formation of Appendices and Supporting Documentation
• Overall Tender and Bid Strategic Advice

Our ICT Tender Writing Professionals in Singapore

Our ICT Tender Writing Professionals in Singapore will draft engaging writing that will increase your prospects of success. We have a comprehensive understanding of the requirements of the Singapore Government, and use this understanding to benefit our clients by incorporating the appropriate win-themes and other key messages.

When you engage with us we will take the time to understand your business as well as the existing material you have on your database. We will also discuss with you the prospects for success in each tender, as well as your suitability for the tender you are looking to go for. This will lay the groundwork for us to be able to provide you with a professional tender writing service through the process.

Our Fees

Contact us now by enquiring within, to arrange an initial consultation and to arrange a fee proposal. Our fees are designed to ensure we add value to your bid and ensure you produce an exemplary response. We also provide assistance to companies in Australia through an Australian office.