Are you struggling with your NSW Government Tenders?

Here are some difficult components of NSW Government tenders, and tips on how to complete them:

Scope of Works

The scope of works covers all requirements for the specific products and/or services. It is a major part of any tender and a good scope of works has the following attributes:

• It is laid out clearly and professionally with no further changes needed.
• It is written in a way that is easy to understand and professional.
• It is relevant and focused on its representation of the product or service.

Executive Summary

The executive summary is the first opportunity to present your bid response in a positive and effective manner. Just like how first impressions are important so too is the Executive Summary, acting as the face of your bid response you must ensure the highest level of quality when producing it.

The best executive summaries will mention
the following aspects of their company:

• Identity – Who you are.
• History – What you have accomplished.
• How your proposed products and /or services will be able to address the tender requirements.

A good executive summary is often brief and only states the most important company characteristics, this includes the overall view of the solution that will leave the tender evaluation panel wanting to know more through later bid responses.

Delivery of Scope

The delivery of scope is important as it outlines your ability to deliver if the tender were a success. Below are some tips to help you through this section:

• Company Overview/Information – Provision of all necessary information for contact and verification purposes must be provided. (Contact details, Specific legal entity, ABN/ACN).
• Key Personnel – Many tenders will require either a complete CV attached to the bid response or a summarised table of all key employees to service the relevant requirements. In this section, it is prudent to only include the most important personnel as opposed to any and all employee currently working under a client.
• Company Financials and Insurances – It is naturally assumed that any worthwhile tenderer will have their financials and insurances in order before submission.
• Reporting methodologies – All NSW government institutions will often require continuous updates on the progress of their tendered projects.

Policies and Statements

All tenderers will need to confirm that they are in agreement with all relevant policies and statements that NSW government tenders often enforce. For the most part, clients will be able to comply with no further issues but in the circumstances where compliance is not possible, you must be able to provide a reason or alternative clause that addresses this issue.

Management Systems

Most NSW government tenders will require tenderers to submit documentation or evidence of their internal management systems under the usual categories that we explain below:

• Quality Management System – Internal processes that aim to maintain consistency and quality standards for the end product whether it be a product/service
• Safety Management System (OHS/WHS) – Internal processes that aim to protect employees’ livelihood and equipment well-being at all times, not just in case of an emergency
• Environmental Management System – Processes revolving around sustainability and reducing the impact of a business’s operations and by-products to an absolute minimum

The Tender Team is a leading national organisation providing high-quality services in Tender and Bid Writing. Contact the Tender Team now on 0410 448 770 for more information.