Jason Cooney, Author at The Tender Team

Hire a bid writer in Adelaide

Do you need to hire a bid writer in Adelaide or arrange expert help for a must-win tender?

Our team of four tender writers has helped hundreds of companies in South Australia and Adelaide win new business, secure government and private sector contracts and retain existing clients. We are the go-to consultancy for businesses in Adelaide and South Australia looking to hire a bid writer in Adelaide.

The South Australian economy is characterised by different industries from defence to agriculture and medical. Our team of bid writing consultants work across all industries to ensure bids are in line with best practice, comply with the respective bid requirements, and put your company forward in the best possible light. Our experience extends internationally. Our RFP writers have particular experience in Europe and Asia and we have provided RFP support and tender management for Adelaide based companies bidding for contracts in France and Germany.

Government Contracts

We know that sometimes government RFPs and contracts seem overly complicated and have a lot of regulatory and documentation requirements. That’s why we’re here to help. Whether it be Quality Management Systems or WHS, we’ve got the templates and skills to help you comply.

We’re a friendly bunch of writing consultants and all we do is help clients win contracts and writer tenders. If you engage us, our South Australia based team will:

Coordinate and project manage your bid response.
Create supporting documentation to satisfy government requirements.
Write your draft content and finalise your proposal (once you have had a chance to review it of course)
Liaise directly with your team, HR, technical or any other personnel to gather the required information needed to complete the bid.
Introduce win themes and write a compelling response.
Write your response and project manage the process from start to finish.
Develop quality graphics that make your bid look and feel professional.

Strategies to help you win more tenders and bids

Respond comprehensively to each question – Government and private sector tenders are generally scored against a weighting criteria. This means that you need to respond comprehensively to each question and score well for each question. For example, for some tenders to the South Australian government, questions on the environment are worth as little as 5%. However, those few marks can be the difference between winning and losing the contract. Put them time into preparing a solid response to secure it.

Use graphics and infographics appropriately -A nice, clean, professionally presented document with well thought out infographics is generally considered best practice. Having a magazine style marketing brochure can often frustrate the reader. Graphics are best used when they convey meaning. If you are to insert images, as opposed to infographics – it’s usually best to insert real life images that demonstrate your capability.

Take them time to develop detailed infographics that convey solutions to complex problems in a simple and easy to understand manner. Government departments and private industry don’t mind reviewing infographics that add value. They just don’t like to read a generic tender with stock images.

Tailor to the bid to the client – It is important to tailor the bid to the client and the opportunity. You need to focus on the client. Write for the client. Think about what the client is looking for. Provide a tailored solution. This generally increases the workload of preparing your tender but will result in a better outcome.

Your proposal needs to read like it’s been written for the client. That means using the active voice and talking about:

How we will assist ‘you’
How our capabilities align with ‘your needs’
Our solution for ‘you’
‘We will deliver you a quality service which exceeds your expectations’.

As you can see, the language needs to focus on the client. The content and response needs to focus on the client and the specific project you are looking to secure.

Have our experienced tender writers in Adelaide and South Australia to government departments?

Yes – our team of RFP response specialists in Adelaide, South Australia,have helped clients write tenders to government departments such as:

The Department of Child Protection
Defence SA
Department of Correctional Services
Department for Human Services
Department of Trade Tourism and Investment
South Australian Housing Authority
https://www.sa.gov.au/
https://www.cityofadelaide.com.au
Adelaide Hills Council
Adelaide Plains Council
City of Burnside
City of Charles Sturt
Copper Coast Council
City of Mitcham
City of Mount Gambier
City of Port Lincoln
City of Tea Tree Gully
City of Whyalla

Examples of some recently awarded large government contracts in South Australia include large shipping and defence industry contracts such as the recently awarded (and subsequently cancelled) contract for constructing submarines.

Our team, led by Director, Jason Cooney, has over 37 years combined experience winning Government contracts for our clients.

Private Industry Tenders

When tendering to private companies, including ASX listed companies, it’s often a lot more fun! That’s because of the flexibility, and it’s a great opportunity to get some graphics involved. Our tender preparation services will help you put together a compelling proposal that highlights what makes you different and why you should win the contract. We let you take care of pricing the job. We focus on conveying your experience and capability succinctly and with passion.

Our writers will quickly get to know your business, what you do, and what makes you different. Where the RFT asks for case studies, we’ll put in pictures. Where they ask for information on your key personnel, we’ll put together profiles.

We know and do what it takes to ensure your tender response is exemplary. We like to get your input and information early on in the process. That way we can project manage the response to make sure we’re organised and we have time to proofread it as well.

Our team of affordable writers in Adelaide

We’re a team of four writers and a graphic designer. Our team is led by Jason Cooney, a proposal writing specialist with over 15 years experience. Our skills are the same (except for our graphic designer). We’re proposal writers. We project manage your bid, write, edit, proofread, and develop supporting documentation. There’s usually one of us awake at night, so we like to think we are available 24/7.

If you have a large tender and require a team of more than four writers, we’ve got people that can help – but we always take responsibility for the job.

On the other hand, if you are a small local business that is vying to secure that big win – our customised bid writing solutions in Adelaide can help you too and provide you a personalised service to guide you through the process.

Industries and sectors in Adelaide we have helped businesses secure contracts with include:

Defence – Our writers have experience in working on a range of bids to the DoD as well as other defence departments. This includes AUSDEFCON bids.
Plumbing and Hydraulics – We have helped local Adelaide plumbers write proposals for local Councils to provide plumbing maintenance services as well as tenders for drainage.
Education – This includes writing a number of tenders for e-learning module development for federal government departments.
Community Services – We have helped NDIS registered companies and other community services companies across South Australia to secure contracts and other relevant accreditation.
Legal – Including helping boutique Adelaide law firms be appointed to insurance panels and government panels.
Accounting – We have helped accounting firms write bids and tenders for government panels at the federal and state level.
Recruitment – This includes labour hire companies in Adelaide as well as recruitment companies. Our experience includes helping recruitment consulants with proposals to private sector clients, as well as with appointments to government panels.
Construction and Engineering – Including working on major project bids for Tier 1 and Tier 2 infrastructure companies. We have also helped local builders and construction companies win more contracts.
Facilities Maintenance – We have helped cleaning and security companies in Adelaide secure tenders across South Australia as well as nationally.
Transport and Logistics – We have helped small logistics companies secure Australia Post contracts and contracts with other national logistics companies. We have also helped larger trucking and logistics companies, including refrigerated transport companies submit bids and tenders with major supermarket chains.
ICT, IT and Telecommunications – including product supply tenders to the government sector as well as bids to provide managed services to the department of education.

For businesses looking for a tender writer in Adelaide to assist with winning large government contracts, the tender team is well suited to assist. We have experience working on commercial tenders in Adelaide as well as a broad range of South Australian Tenders and have help write business cases through our business case writer service.

Our team not only helps write SA Government Tenders, we can also proofread your tender response prior to submission and provide advice on how to improve it. If you are working on a large bid, The Tender Team have provide project bid support, including for defence bids where you need highly specialised writers. With a team of experienced rfp writers for hire, we are ready to assist with tenders and proposals large and small. If you are looking to bid on a job such as a Council job or to win SA tourism tenders, you need to ensure you submit a quality, detailed and well presented proposal.

How to improve your bids

Some methods for businesses looking to hire a bid writer in Adelaide can use to improve your prospects of success include:

Identifying tender opportunities: actively search for tenders, bids and contracts.
Creating a quality, graphically appealing design template for your proposal
Designing infographics to convey solutions to complex problems in a simple and effective manner
Drafting content that engages the reader and clearly articulates your key points of difference
Establish and convey ‘win themes’ to differentiate your business
Project manage the tender response process

How we can help

When you hire a bid writer in Adelaide by engaging our services, we will take the hassle and headache out of the tender response process. We will add value by improving on your previous responses, and challenge key personnel within your business to ensure we deliver an exemplary result. We take the time to analyse and deconstruct each question and draft a compelling response that puts your business in good stead.

We will also assist you with strategic direction, design, presentation and general tender advice – as well as doing the bulk of the writing. Our service is full circle if you require, or on a section by section basis. For example, if you have already drafted your tender and would like some expert advice, we can provide a review service with feedback and suggestions on improving your response. Alternatively, we can project manage the entire tender from start to finish, coordinating with your internal resources to submit a compelling submission.

Our service is around the clock – we meet deadlines, assist with urgent submissions, and will work on weekends on public holidays to get your job done.

To find out how to win more tenders in Adelaide call our Director, Jason Cooney, today to talk about your next tender and our professional writing services and bid writing service, or email through the RFP documentation to info@thetenderteam.com.au and we will review and call you to discuss. Our experience extends across all of South Australia including Adelaide, Gawler, Mount Gambier, Mount Baker, Whyalla and Murray Ridge.

8:26 pm By Jason Cooney

Tender Writers in Bathurst

Are you a Bathurst or regional NSW based business looking to win a government contract?
Are you interested in looking at grants and funding, particularly for regional businesses?
Are you writing bids and tenders with limited success?
Do you want to discover how AI can help you write your bids and tenders more efficiently?
Is your win rate for bids and tenders decreasing and do you want to find out what you are doing wrong and how you can win more bids?

Introducing our team of bid and tender writers

Our team of bid and tender writers have been helping businesses in regional NSW win local, state and federal government. We are passionate about the strength of businesses in the local area, their ability to innovate and the positive experiences we have had with our clients based in regional NSW over the years.

We’re proud to have helped many businesses in Bathurst and the surrounding region (including the Central Tablelands) write winning bids and tenders to secure local, state and government contracts.

Our Director, Jason Cooney, has been visiting the Bathurst region for years and has an understanding for the local area, the economic climate and local challenges. This understanding, coupled with our experience writing bids and tenders to the federal and state government as well as private enterprises across Australia puts us in a unique position to help businesses in Bathurst write and win tenders and contracts.

Our experience helping businesses in Bathurst and regional NSW

Our team have experience helping business in Bathurst and across NSW write tenders for a range of industries including:

Defence: Including helping local manufacturing companies bid for defence contracts. We have assisted clients in brokering joint venture agreements when bidding jointly on defence contracts. We have also helped trades, facilities management and other clients to submit bids to the department of defence.
Agriculture (including a range of agricultural grant and subsidies applications). More often than not, we have assisted clients with applications for grants and funding. This is mostly related to the grants and funding industry. In addition, we have leveraged on our international presence (offices in Greece, London and New Zealand) to assist with international sales particularly in Europe and the Middle East (we have no presence or experience in Asia).
Medical and healthcare. This includes extensive experience writing tenders and bids to nursing homes. We have helped manufacturers of hospital equipment, nursing home bedding, and other equipment, as well as medical equipment).
Professional services (including legal, accounting and recruitment. One of our areas of speciality is legal bids and tenders.
Community services. Our experience includes writing community services bids and not for profit bids for local (and national) businesses and charities operating in Bathurst and the surrounding region. This includes writing applications on behalf of NDIS businesses and writing tenders and bids to the NSW Government and Federal government for the provision of support services.
Construction, trades and infrastructure. We have helped clients win tenders for contracts in the building and infrastructure sector. This includes large projects for top-tier builders as well as helping local electricians, plumbers and other tradies to secure local Council contracts and building maintenance contracts.

How we can help you win more tenders in Bathurst

Our team of Tender Writers in Bathurst has extensive experience preparing and submitting tenders in Bathurst and the surrounding region. We take the time to get to know your business, develop a strategy for your to write a winning bid, not just write a compliant bid, and help you secure contracts.

We’ve helped businesses securing contracts with both the private and public sector. We are also able to assist companies looking to expand internationally. This is applicable for businesses in Bathurst who are exporting products or even IP overseas. We can help you navigate the regulatory space, grant opportunities, and also submitting overseas tenders. Being part of the Tsaks Group, we can leverage on our colleagues overseas to ensure you submit a quality bid.

We have helped local businesses win local, state and federal tenders for over seven years and are committed to supporting regional NSW.

Helping your business with more than just tenders

Our business writing services extend across a range of services to include:

Grant writing: We can help you identify grant opportunities as well as write grant applications. We have experience helping clients in Bathurst, Orange, Dubbo and many other areas in regional NSW to write grant applications for government programs and subsidies.
Marketing collateral: From marketing brochures to capability statements, corporate profiles and website content. We can help create your marketing collateral and will ensure it is all on brand.
Proposal writing: Bid, tender and proposal writing is our core business. We love writing bids, tenders and proposals and have experience writing to government as well as the private sector. We will help you project manage, write and submit your bid and are able to manage the entire process from start to finish.
Tender and bid review and identification: For clients who prefer to write your bid yourself. We can review your bid, and will check each individual question to ensure that you have provided a comprehensive response that will score well.
International businesses development: We leverage on our global presence (as part of Tsaks group) to open doors for our clients, find potential JV clients, and identify global contract opportunities.

We are a team of four expert tender writers, each of whom focus on specific industry sectors. We’re approachable, responsive and ready to help. We can add value to your bids through:

Introducing critical win themes and clearly communicating your key points of difference
Editing and improving the readability of your writing
Coordinating and project managing your tender response
Developing infographics to convey complex solutions in a simple and effective manner
Drafting content that resonates with the client.

Delivering you value

If you retain our assistance to prepare a proposal or bid, we will take the hassle out of the process for you and assist you to coordinate the submission.

That means we take the stress out of the process, put a comprehensive proposal forward, and free your time up to focus on running your business. Regardless of if it is your first time tendering, or you tender as a matter of routine, we can add value, improve your response and deliver an exemplary result.

Our Tender, Bid and Proposal Writers in Bathurst also assist with:

Strategic direction
Development of win themes
Document and graphic design
Training, workshops and mentoring
Recruitment.

Guide to writing winning tenders in Bathurst

Localise your bid: If you are writing a bid to Bathurst Regional Council or a locally based government department, you need to ensure your bid has a local focus and flavour. I.e. talk about how by appointing your firm, the knock-on effects of the contract will flow through to the local community. If you use local suppliers or have supported local charities or other initiatives, ensure you talk about that and provide evidence of this.

Be practical and pragmatic about methodology and implementation. This is an opportunity to show the reader that you have thought through how to deliver the services or product associated with the contact. Bring up any potential challenges and talk about how you plan to overcome them. It’s also a great opportunity to talk about the local specific challenges that come with the contract and demonstrate your local knowledge around what they are and how you plan to deal with them. For example, if you are a building company bidding for maintenance services to a stadium located near a local school, you may incorporate into your methodology limiting the movement of trucks for any major works during school drop off and pick up times.

Write concisely and supporting what you say with evidence. This is critical. You need to support what you say with evidence. Testimonials are helpful as well as documented proof. In addition, include numbers and quantify facts where you can in your bid to give it more credibility.

Tailor your bid or tender: You need to take the time to tailor your experience, expertise, team profiles and overall capability to the specific tender. The procurement teams that review your bid can easily see through a cut-and-paste bid approach. They will want to know that you have written the tender for them and taken the time to develop a quality bid.

Get in touch with our team for help with your next RFP or RFT response in Bathurst

Our team is ready to assist at any stage of the tender. If the opportunity has just landed on your desk, or you are halfway through the response and need more hands-on deck, just call the tender team for help. We love helping businesses in Bathurst, and across regional and remote NSW to develop and deliver quality tender proposals that win contracts. We help you write and help you win!

Contact Jason from The Tender Team on 0410 448 770 or email info@thetenderteam.com.au for an initial consultation and quote.

9:23 am By Jason Cooney

Write Plumbing Tenders

Plumbing, Hydraulic and Construction Tenders

The construction and plumbing industry is a major driving force of the economy requiring a vast range of different services. Plumbers and hydraulic consultants often have to tender for work in both the private and public sector.

Our team is experienced in helping plumbers, hydraulic consultants and trades write tenders and bids to win contracts and secure new work. Construction companies as well as government are educated buyers and use the submission process to make quantified procurement decisions. They are methodical and strategic in the way they procure and are experienced in administering the bid process. In order to win a contract you need to submit a comprehensive submission.

Our experience helping plumbers win contracts

Examples of our recent experience includes:

Helping a small sized plumbing company write and win his first local government contract. This was a contract with the local Council for the maintenance of five Council buildings. Our client wanted to win the contract and had mostly been focused on residential work to date. He was a very active member of the community who employed two locally based apprentices. We put forward a compelling submission where we focused on local content. We also talked about some of our clients commercial experience as an apprentice. This provided comfort to the Council that our client had the skillset to complete the works. He was successful with the tender submission.
We helped a mid-size plumbing and hydraulic company review their bid documentation, update their content and submit a successful bid for a tender to a University. This was a large University with multiple campuses each with multiple buildings. It was more complex and demanding than a government tender with special consideration for fire and hydraulic systems, as well as highly prescriptive response times required for call-outs. Our client had mostly been successful in local Council tenders, and had never developed a large bid to an educational institution. We started by developing CVs and profiles for the bid, and then fleshed out the case studies with a new structure. The new case studies demonstrated their safety performance and other key attributes. We also created supporting documentation related to modern slavery and indigenous participation.
We help a national plumbing organisation to bid for an national tender. The challenge with this bid was the provision of plumbing services to remote and regional areas. The tender was to supply plumbing, fire and hydraulic maintenance services to properties in Sydney, Melbourne, Brisbane, Perth, Newcastle, Darwin, Alice Springs, Gladstone and a number of smaller regional and remote towns. We worked with the client to present the solution graphically. We showed how the clients in-house team, as well as two key subcontractors, were capable of consistently servicing all of the sites. We developed a detailed sub-contractor management plan to support the bid as well as focused on innovation. The approach to innovation talked about some of the products our client would be using to minimise maintenance costs into the future for the client. The submission was successfully and we were very happy to play a major role in helping our client with the tender.
We have helped a number of companies write bids and tenders to all level of government, including federal, state and local government departments. In addition, we have helped plumbers, fire and hydraulic consultants win contracts with major Tier-1 and Tier 2 construction companies such as Multiplex, Grocon, Adco, Built, Kane, Hansen Yuncken, and Hutchinson.

Tips to win more plumbing and hydraulic tenders

It is critical to demonstrate that you pose the least risk and a full-proof methodology for completing a project. Clients want to know that you have the know-how and experience to complete the job. Our consultants have a track record of helping clients win contracts across a range of service areas that include gas fitting, hot water installation and others.

As you would be well aware, Work Health and Safety is a big issue in the construction and plumbing and hydraulics industry, and we have templates on hand for most documents required. It’s a good idea to make a library of your content so that you have easy access to it for all of the tender you submit. This extends to your WHS documentation, quality assurance and environmental documentation.

If you are pitching for a Government contract, particularly a local government contract, it’s important that you focus on your contribution to the local economy and the flow on effects of your operations should you be successful with the contract.

It’s also critical that you talk about the experience of your personnel, your equipment and your overall capacity. Remember, you need to demonstrate that you have the depth of resources to complete the contract, as well as your current business obligations.

Another good idea is to provide relevant case examples of other similar clients or projects you have serviced and provided assistance with.

How we can help?

Our team of experienced bid and tender writers will help you:

Write your next plumbing or hydraulic bid – we can project manage your bid from start to finish. We will write your content, work with your staff to gather the necessary content and information, as well as coordinate your bid response. Where you have previous information we will use it and can even help you with specific tender and bid questions.
We can create quality graphics to make your bids look and feel great. This is important particularly when bidding the to private sector. Your competitors will often have a capability statement or brochure to support any quote they submit. You will need to do the same and you will also need to present any tender or bid professionally.
We can help you identify and find potential tenders. This is the first step in the equation and often something our clients require assistance with. Whether you want to win your first local Council tender or are looking to get more private sector work, we will work with you to find opportunities that directly suit your interests.

Call 0410 448 770 now to talk to one of our consultants about outsourcing your submissions to us. It’s a great way to boost your success rate, focus on your core business, and take your business to the next level. We are available 24/7 and offer fixed prices.

We help businesses across Australia including NSW, Queensland, Victoria, Western Australia and South Australia, Northern Territory and Tasmania. We help plumbing and hydraulic companies in regional and rural areas.

2:14 am By Jason Cooney

Tender Writer Hobart

Are you a business in Tasmania looking to secure a government contract?
Are you a local Hobart or Launceston based businesses looking for help with a government tender?
Have you put together a bid or proposal and want a fresh set of eyes to review?
Does your tender look as professional as you want it to and do you need to improve the graphics and presentation?
Is there a contract in Tasmania that has gone out to tender that you wish to pitch for?
Are you an Australian business looking to expand into Tasmania?

Our bid and tender writers in Hobart can help

Our team of bid and tender writers in Hobart has been helping local and regional businesses across Tasmania write bids and proposals for over twelve years. We have a comprehensive understanding of the Tasmanian economy, the local participation protocols, industry development and the procurement methodologies adopted by the Tasmanian government. We know what local Councils and the Government of Tasmania is looking for when procuring contracts – and how to write your proposal to appeal to their thinking and give you the best chances of success.

We’ve helped many businesses in Tasmania across bid for tenders both in Tasmania, as well as in other states such as Victoria, New South Wales, Queensland and Western Australia and nationally to the federal government.

Our consultants will help you:

Write your tender.
Develop the necessary supporting documentation (modern slavery, environmental and others).
Create engaging infographics and graphics to help you win.
Develop a bid library so you can put together tenders and bids faster and to an exemplary quality.
Review your tenders and find contract opportunities.

Our track record helping Tasmanian businesses achieve tender success

We’ve worked on submissions to the government and private sectors across all industries including:

Defence: We have helped Tasmanian defence firms submit bids and tenders to the Department of Defence as well as other associated departments. In addition, we have assisted construction, maintenance and trades bid for defence work in non AUSDEFCON contracts. We have also assisted local trades, cleaning services and other businesses based in Tasmania bid to bid for contracts on defence sites. Key points to consider when writing tenders to Defence for Tasmanian companies include:
- Focus on being local – especially when bidding to work on Defence facilities in Tasmania. Defence puts a strong focus on hiring locally particularly for non military projects.
- Ensure all of your safety documentation is in place and ensure you consider risks and issues which are not expressly outlined or detailed in the RFP. For example, we once worked on a bid to provide mowing and grass clearing services to a barracks for the Department of Defence. Although it was not mentioned in the RFP or safety docs, we covered the topic of asbestos and how we would manage the discovery of any asbestos. This was well received by the procurement team.

Professional Services: We have helped lawyers, accountants, valuers and engineers write tenders and proposals for appointment to government panels (federal, state and local). For example, we assisted a valuation firm with their submission to the Australian Tax Office for appointment to their valuation panels, and have assisted law firms in Tasmania write bids and become appointed to legal panels in Tasmania as well as nationally. Key strategies we employ to help our professional services clients in Hobart and across Tasmania win bids include:
- Focus on memberships of local associations.
- Talk about the expertise of personnel and showcase their knowledge of local laws and regulations.
- Focus on the practicality of being local. Many professional services firms don’t have offices in Tasmania although they bid for Tasmanian contracts. There is nothing wrong with this. If you are a local accounting, engineering or legal firm, it’s important to talk about your local presence and the benefits this brings. Alternatively, if you are an interstate firm, you need to focus on the benefits dealing with a national firm (infrastructure etc). Either way, you need to tailor your bid to showcase the benefits of engaging you.

Healthcare: We have experience helping companies bid for healthcare, medical and pharmaceutical contracts in Tasmania. For example, our writers have assisted both Tasmanian and interstate companies in submissions to major nursing home providers. A key component of these bids were the ability to service nursing homes in rural areas, as well as the on the ground communication required to sell, deliver, install and implement nursing home products to nursing homes across Tasmania. When writing healthcare, allied health, medical and pharmaceutical bids in Tasmania (Hobart, Launceston etc), we employ a number of strategies to help you win include:
- Provide a localised solution. Regardless of if you are delivering and distributing medical products and medicines, or providing GP services, it is important to focus on being local. The Tasmanian Government, and private enterprises operating in Tasmania want to know that you have a local presence or that you have a good plan to operate in the region. For example, we assisted a pharmaceutical company to win a distribution contract for generic medicines. They put a strong focus on local inventory, and how this would enable them to quickly respond to urgent requests for the product. This strategy helped them win the tender. We also assisted a GP to bid for the operation of a government run clinic. Again, the fact that they were based locally, as well as their local network of contacts for recruitment of other GPs also proved critical.
- Detail your proposed methodology and your ability to deliver services to people across Tasmania. Going into detail about how you will deliver services, especially in rural and remote Tasmania, is critical to helping you increase you chances of success. The procurement teams want to know that you understand Tasmania and have a solution that will help you deliver the services comprehensively for the entire contract. For example, we assisted a company that provided speech therapy services to bid for a contract. One of the key points that we showcased was their plan and ability to deliver the services to remote areas of Tasmania. This involved putting forward a comprehensive schedule of what locations they would attend, how they would group the different patients together in order to optimise travel and efficiency, and the proposed times for attending and servicing patients.

Infrastructure tenders including works on roads and highways, bridges and overpasses as well as concrete and curbing. This includes roads maintenance and new construction bids for highways across Tasmania and through all major infrastructure bids, we have written submissions which incorporate detailed plans for engaging locals and working in a way that protects Tasmania’s unique environment. We have also assisted clients with bids and tenders in the Utilities industry including for electricity transmission (and clearing and arboriculture services) as well as tenders for Telecommunications networks. We have helped clients win public infrastructure tenders and other construction tenders. For example, we helped a Tasmania based builder win a contract for the construction of a new sports facility and have helped clients win bids for healthcare facilities, government buildings and hospitals and healthcare facilities.

Civil, construction, building and infrastructure: We have helped local tradies and larger construction companies writing winning bids and tenders across Tasmania. Our experience extends to include hard landscaping and other maintenance and arboriculture bids. In addition, we have helped clients write bid and tenders for facilities management, including cleaning, security and fire maintenance. With vast bushland, there is considerable horticultural and arboriculture work across Tasmania – an area our team has extensive experience assisting in. Examples of tenders we have worked on include bids for building and construction clients. We have helped building and construction clients (as well as electricians, plumbers, and other tradies) write and win tenders and bids in the public and private sector. This includes for major civil works, demolition and environmental projects. From small public sector projects to major maintenance contracts, we’ve helped our clients expand and win. For example, we assisted a local Tasmanian builder to bid for a large maintenance contract for a number of government buildings. The contract involved painting, carpentry, locksmith and other maintenance works to be provided under one contract. We wrote the tender documents from start to finish, provided some guidance on pricing, and assisted with putting a quality team put forward to the support of key subcontractors.

IC/ICT: We have assisted local IT companies to write proposals for the provision of managed services to both the private and public sector. In addition, we have helped mid and large telco companies submit proposals to provide services to local and state government. Recently, we assisted an IT service provider to write a bid to the local government for the provision of equipment installation services. It was a joint bid with an interstate provider who would be providing the services.

Other industries our clients come from include:

Social Services and Education
Disability and the NDIS. We have helped many NDIS businesses write bids and tenders in Tasmania.
Catering, accommodation and hospitality.
Naval and shipbuilding.
Agriculture and forestry.
Farming.
Transport, manufacturing and equipment.
Forestry services and environmental.
Renewable services.

Our expertise in Government bids, proposal and tenders in Hobart, Launceston and across Tasmania

We excel at helping our clients win government bids in Tasmania. The government departments our bid and proposal writers have helped write bids to include:

Tasmanian Government
Hobart Council
Brighton Council
Clarence City
Derwent Valley
Devonport City
Flinders
Glenorchy City
Tasman
Department of Education
Department of Human Services
Department of State Growth

Tips and strategies to help you win your bid

Ensure you adopt the latest readability strategies. You can google ‘readability’ to find out more about readability and how these stategies can help you win. Essentially, you need to ensure that your writing and proposal is easy for the reader to read. Make sure that your language is positive and active and that you incorporate win themes into your bid. For example, instead of writing: ‘we could deliver you a quality service with good outcomes’ write ‘we will deliver you a quality service with outstanding outcomes’. The positive language ensures you use the active voice and that your proposal is easy to read and concise.
Developing a professional document that is aesthetically pleasing. This is critical as you need to create the perception in the minds of the review panel that you are a professional provider. At a minimum, put in place a template with a cover page and header and footer. You can then look at adding in graphics and infographics to improve the look and feel of your proposal. Profile pictures of your team members can be very helpful. Our bid and tender writers in Tasmania also recommend using infographics when presenting solutions to complex problems. Some people interpret information graphically – and it’s important to appeal to these types of readers on the procurement panel as well as those who are focused on simply reading text.
Project managing the response from start to finish. That means, managing internal stakeholders and their personalities to ensure we extract the right information and develop a comprehensive response. You need to manage all the moving parts as well as the individual personalities. Some subject matter experts are highly technical – and a different and less orthodox approach to gather the required information from the can produce amazing results.
Include evidence. The reality is any company can write anything in a bid or proposal. In order to ensure you are seen as a credible provider of services, it is important to provide evidence. This can be in the form of client testimonials, letters from suppliers, or internal supporting documentation. If you are actively part of the local community in Hobart, Launceston, or another part of Tasmania, then talk about this in your response and provide evidence of your contribution to the community.
Provide a detailed yet concise response. Readers don’t want to read a whole lot of general or irrelevant information. So it’s important to write concisely. However, it’s equally important to include sufficient detail. For example, when responding to questions on your experience, go into detail in talking about your previous experience, including key personnel involved, what challenges you encountered and overcame, and how you delivered value throughout the contract.
Focus on quality. You need to talk about your focus on quality and how you practically implement quality assurance systems. No matter what Tasmanian government department, or local council you are bidding to, they will want to know that you will deliver the product or service without minimal issues and fuss. You need to demonstrate a commitment to quality to reassure them of this and demonstrate to them and convince them you will be a reliable service provider.

What we can help you with

Our team of expert writing consultants can assist you to:

Write your tender – we will write your tender response from start to finish. We work with your personnel in Tasmania or interstate to gather the required information and help put together a winning bid.
Review you draft to make sure it’s on track – If you prefer to write the entire bid yourself that is also perfectly fine. We provide a review service. Our review service looks at compliance, response structure and areas for improvement. In a day or so our team will review your proposed bid and provide you detailed guidance on how to improve it.
Develop any supporting documentation required – If it is your first time tendering, or you haven’t developed a bid for a while, you will more than likely need to develop supporting documentation which you do not have on file. We’ve got lots of precedent documentation to work from. From environmental policies to modern slavery statements, we will help you develop the supporting documentation you need to win your bid.
Write your executive summary – including incorporating key win themes.
Develop your local content and indigenous engagement strategy – local engagement is critical in Tasmania. The procurement people want to know the benefits of the contract will flow through to the local community. We will help you write these and other social strategies so you score well for this criteria.

We are able to work as part of, or lead your team, to ensure you put forward a quality tender proposal. With experience across all industries from trades (plumbing, electrical, carpentry), to the energy, healthcare, professional services and community services, we ensure we will incorporate best practice from a range of different industries into your bid.

For clients who have tendered extensively in the past we offer a review service where we provide constructive suggestions on how to improve your tender responses.

This usually involves us turning on track-changes and running through your tender document. We re-write responses as required and make suggestions on how you can improve. We also add engage graphics and infographics as we go through it to improve the bid.

Areas we service

Our tender and bid writers in Hobart have helped businesses across Tasmania including:

Hobart
Launceston
Davenport
Regional Tasmania and other towns.

It doesn’t matter where you are located, we’re available to assist and have experience assisting submitting proposals to all levels of government including state and local as well as the private sector. Our team will also help you find tenders which suit your business and provide quality bid and tender writing services to you.

When you engage us to complete your proposal, you are engaging a new business partner for the purpose of the bid. We want you to win, work with you to achieve your goal and take a partnering approach to deliver on your needs. Our consultants are available around the clock and we make sure we meet all relevant deadlines.

Our bid and tender writers in Hobart are also able to assist you with strategy and direction, professional visual design, presentation and training, workshops and coaching and mentoring. We will also work with you to develop the required supporting documentation and to transfer our skills and expertise to you so you can work on future tenders single-handedly.

Our fees are transparent, flexible, and you can keep and re-use all the content we create.

Contact Jason on 0410 448 770 for a quote and discussion.

5:02 pm By Jason Cooney

Challenges businesses face in winning air services and aviation tenders and how to overcome them

Air services and aviation is a growing industry globally as well as locally in Australia. There is significant public and private investment in the industry. The challenges and opportunities to win air services and aviation tenders are more prevalent than ever.

Understanding the industry

When bidding for air services and aviation contracts, it’s important to demonstrate an understanding of the industry. This can be demonstrated through using the correct terminology, incorporating aviation specific factors into consideration in your methodology, and clearly and concisely demonstrating your experience in the industry. It’s critical that any air services tender you put forward demonstrated your experience and understanding of the industry.

For example, a catering company that caters to airport personnel should provide a round-the-clock offering. It’s important to talk about any peaks in demand that are anticipated, as well as addressing the specific needs of airport staff such as dietary or religious needs. There may not be a question explicitly requesting this in the tender, however, you still need to ensure this is communicated.

In order to gain insights into the industry and the key challenges you can:

Review commentary in industry magazines
Liaise with and align with other industry providers
Conduct initial research into industry

It’s critical that you approach your response with a focus on the correct win themes. These win themes have to address the issues and key points facing the company, as well as the industry.

Beating the incumbent

The industry is challenging to penetrate. Contracts and relationships are often difficult to break, with significant costs involved in transitioning in and out of certain contracts as a result of air services and aviation tenders. The incumbent provider usually as strong relationships in place across multiple levels of the organisation. They will almost always be active in maintaining the contract.

There are a range of strategies you can deploy to increase your prospects for success including:

Value added services – Provide them and ensure they add value. These can give you an edge over your competition. It’s great to be competitive on price but to win an aviation tender you need to give that something extra. It may be better reporting, communication, add-on services that your competitors may overlook.
Complete a comprehensive bid. Go into detail, provide referees and provide case studies to give your bid credibility. The client will generally be going out of their way to select you. They may not have dealt with you before and so credibility is crucial.
JV with a well known supplier. This can help you leverage of their credibility and increase your prospects of success. You will need to be flexible in your approach and dealings with the JV company to get the right result.

Complying with technical specifications and safety standards

Nearly all aviation companies comply with the relevant safety, quality assurance and other regulations – it is a necessity for licensing and registration purposes. In addition to the requirements set out by CASA, many tenders and bids have technical requirements that need to be adhered and on occasion, their own in-house safety policies that exceed those stipulated by CASA. This is the case with some Tier-1 mining companies operating air services in rural and remote Australia.

In order to win bids, aviation businesses must showcase the capacity to meet and exceed these requirements as well as an understanding of risks, trends and issues in the aviation industry and a commitment to monitoring these and acting on them as required. In addition, any claims made about best practice in terms of safety protocols and risk management requirements need to be supported by tailored documentation. For example, a risk management assessment needs to be tailored to the specific project / route outlined in the bid – and not just a generic aviation risk management plan.

Convincing the reader of your ability to deliver of the long term

Aviation sector bids and tenders are more often than not long term contracts. A response to an RFP which is too short-term focused can lose credibility in front of the procurement team or reader. Bids must be focused on the long term and give ample weight to long term challenges such as the delivery of maintenance and support services and your ability to hire and retain the right people to deliver the contract. This includes talking about your depth of resources for pilots, crews and other maintenance support and technical personnel. Where you will be engaging sub-contractors or specialist aviation recruitment and labour hire firms, you will need to ensure you provide documentary evidence in your proposal of your relationship with them and the services (and associated KPIs) they will provide.

How we can help you win your next aviation or aerospace industry contract

Our team are experienced in writing bids and tender for aviation and aerospace clients in the Asia Pacific as well as globally (in partnership with European and UK bid writing consultants). We can help you write your next proposal and RFP response by:

Developing a storyboard and win themes
Conducting a bid / no bid analysis
Writing comprehensive responses to each question
Working closely with your SMEs to respond to technical questions
Create graphics and infographics to present complex solutions in an easy to understand and interpret manner
Project manage your bid response and coordinate all the documentation and submission (including printing if required although online submissions are now the norm).
Create supporting documentation including documentation to adhere to regulatory requirements for the purpose of supporting your bid.

Where you require assistance with international bids, we work with our wider network in Greece, Singapore and London. We have helped Australian and New Zealand companies to bid for contracts overseas including in Europe and Asia. We work with translators as well as other consultants to deliver proposals that are on message and engaging.

Our track record in aviation tenders

Our team of writers have worked on aviation and aerospace tenders globally. Examples include:

Assisting a small airline to submit a tender for the provision of flight services to remote Queensland for the Adani mine. We project managed the process from start to finish, including developing and writing the bid, liaising with technical personnel, coordinating clarifications and developing supporting documentation. Our client was shortlisted to the top three and was eventually unsuccessful due to pricing considerations. This was a relatively complex tender for the transport of personnel to highly remotes part of Queensland that required a comprehensive well thought out aviation transport solution.
Assisting an executive jet and transport company tendering to provide transport services to a private company. The listed company needed an outsourced solution for their executive transport needs. They had recently sold two company owned jets. We assisted our client to write the bid, and to propose a solution that clearly demonstrated the depth of our client’s resources. This was critical as the tender didn’t detail the full extent of the services required – only their immediate needs. We assisted our client to successfully put forward a bid which not only met their immediate needs, but also their needs and demand in the future.

Call our Director, Jason Cooney on 0410 448 770 for assistance with your next air services and aviation tender.

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